Administrative Coordinator, Project Rebound (Part-Time)

San Jose State University-posted about 1 year ago

Part-time • Entry Level

San Jose, CA

Educational Services

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The Administrative Coordinator for Project Rebound is a part-time position responsible for providing administrative and clerical support to the Project Rebound program at San José State University. This role involves managing day-to-day operations, coordinating events, maintaining data, and ensuring effective communication within the program. The coordinator will also act as a receptionist and support the program director in various administrative tasks.

Independently perform the day-to-day tasks for the operation of the program offices.
Provide office support for the Project Rebound Program and its staff.
Manage and maintain program mail and program email inbox, responding as appropriate or forwarding to other project rebound staff to address.
Make appointments and manage calendars as needed for Project Rebound Program Director.
Act as receptionist, answering phones, checking and responding to voice messages, greeting students, faculty and staff, and providing up-to-date information about the Project Rebound Program.
Coordinate and make travel or room arrangements for meetings and workshops, liaising with outside vendors and university units.
Procurement and reconciliation of purchases and receipts for the Project Rebound Program.
Department event planning and coordination.
Schedule meetings and rooms.
Prepare and submit requests for FD&O work, Keys and access, IT and other campus entities as needed.
Manage and maintain confidential records of program student data.
Troubleshoot office equipment problems and arrange repairs.
Recommend initiatives and changes to improve quality of services.
Prepare and submit reports as requested by the program director and/or appropriate administrator.
Train and oversee student assistants.
Reconcile operating fund expense budget to Data Warehouse reports.
Provide budget balance and expenditure information to the Program Director and Associate Dean.
Reconcile Tower Foundation account to Foundation reports monthly.
Reconcile operating fund and foundation Pro-cards and Go-cards monthly.
Prepare travel authorizations and expense reimbursements for program staff and students.
Process and review purchase requisitions, travel authorizations and reimbursements, other reimbursements, and direct payments as needed.
Create and maintain content for the program website.
Create and maintain program social media/networking accounts.
Create flyers/event handouts and content for other project rebound branded items.

Completion of a high school program, technical/vocational program, or their equivalents combined.
Three years of related office work experience.

Experience in custody or working with system-involved individuals.
Familiarity with college environment.
Experience in a diverse, multi-cultural setting.
Ability to speak Spanish or Vietnamese.
Experience with accounting/bookkeeping.

Comprehensive benefits package typically worth 30-35% of base salary.

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Administrative Coordinator, Project Rebound (Part-Time)

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