Administrative Coordinator - Physician Group

Jupiter Medical Center•Lexington, MA

About The Position

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast. Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS). The Administrative Coorindator provides administrative support to the JMCPG Leadership team. The responsibilities of the position require personal qualities and interpersonal skills necessary for effective relationship-building with a variety of customers, including executive team, and members of the public. Evaluating and directing internal and external customer and vendor calls. Managing, scheduling appointments and meetings for multiple leaders. Timely sorting and routing incoming and interoffice mail. Assist with data entry projects, surveys, tax filings and audit requirements. Organizing and maintaining files, policy and produre manuals, and other office information. Compiling data and submitting bi-monthly Productivity Reports. Taking, transcribing and distributing agendas and minutes for vaious meetings. Assist with the coordination of all physician candidate interviews Create candidate offer letters and physician employment agreements (new/renewals) Dissemination of communications Manages JMCPG project lists and timely deliverable Processes vendor invoices Processes 1099 physician payments Keeps JMCPG Org Chart Updated Keeps Physician and APP directories updated Tracks expiring contracts and update Ntracts. Meet and greet incoming visitors and directing them to the appropriate department staff. Maintain conference room meeting schedule, assist with equipment preparation for presentations, ordering office supplies and monitoring inventory, follow-through with office environmental and maintenance repair calls. Accurately distributes correspondence and answering of routine correspondence, establishes priorities and maintains flexibility, keeps schedule and appointments calendar, Coordinate’s travel, maintains confidentiality of all information, Coordinate’s meetings, and/or retreats. Performs other duties as assigned. Our growth is creating great opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it! So once you've had a chance to explore our current open positions, apply to the ones you feel suit you best and keep track of both your progress in the selection process, and new postings that might interest you! Thanks for your interest in working on our team!! Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.

Requirements

High School Graduate or Equivalent
Two (2) or more years specialized training in the Administrative Assistant area.
Must be detail oriented, and able to communicate politely and effectively, display personal initiative, exercise good judgment, and maintain high ethical standards/corporate compliance.
Ability to multi-task in a fast-paced environment, establish priorities and maintain flexibility.
Excellent communication skills both verbally and in writing.
Knowledge of essential general office procedures.
Knowledge in scheduling multiple calendars.
Proficient use of all office machines – fax, copier, scanner, digital recording devices.
Proficient use of Microsoft Office – Word, Excel, Outlook, and Power Point.
Database and Internet experience required.
Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation
TB/PPD Surveillance Program
Maintenance of required professional licensing and/or certification(s).
Requires sitting for long periods of time, also stooping, bending, standing, and stretching.
May require lifting up to 20 lbs.
Must have manual dexterity for typing and computer data entry.
Able to work under a stressful environment, work independently, capable of making sound decisions, be detail oriented, alert, and self-motivated.
Ability to push/pull up to 40lbs., carry and lift up to 20lbs.

Nice To Haves

AA/AS degree in business related area is preferred

Responsibilities

Evaluating and directing internal and external customer and vendor calls.
Managing, scheduling appointments and meetings for multiple leaders.
Timely sorting and routing incoming and interoffice mail.
Assist with data entry projects, surveys, tax filings and audit requirements.
Organizing and maintaining files, policy and produre manuals, and other office information.
Compiling data and submitting bi-monthly Productivity Reports.
Taking, transcribing and distributing agendas and minutes for vaious meetings.
Assist with the coordination of all physician candidate interviews
Create candidate offer letters and physician employment agreements (new/renewals)
Dissemination of communications
Manages JMCPG project lists and timely deliverable
Processes vendor invoices
Processes 1099 physician payments
Keeps JMCPG Org Chart Updated
Keeps Physician and APP directories updated
Tracks expiring contracts and update Ntracts.
Meet and greet incoming visitors and directing them to the appropriate department staff.
Maintain conference room meeting schedule, assist with equipment preparation for presentations, ordering office supplies and monitoring inventory, follow-through with office environmental and maintenance repair calls.
Accurately distributes correspondence and answering of routine correspondence, establishes priorities and maintains flexibility, keeps schedule and appointments calendar, Coordinate’s travel, maintains confidentiality of all information, Coordinate’s meetings, and/or retreats.
Performs other duties as assigned.