Administrative Coordinator, Office of General Counsel
About The Position
At Gunderson Dettmer, you’ll find people passionate about making an impact while working alongside pioneering founders and innovators. In addition to offering competitive salaries, we also offer an excellent benefits package, which includes comprehensive medical, dental and vision coverage; 401(k) Profit Sharing Plan; Flexible Spending Account, Paid Time Off and fertility and family building support. Gunderson Dettmer has an opening for an Administrative Coordinator, Office of General Counsel in our Boston office. The Administrative Coordinator will provide on-going clerical and programmatic support to the members of the firm’s Office of General Counsel (“OGC”).
Requirements
- Minimum of one (1) to five (5) years of administrative experience, preferably in a law firm or professional services firm.
- Advanced, proficiency in Microsoft Word, Outlook, PowerPoint, and Excel as well as other tools and databases.
- Experience working within a Document Management System required.
- Experience using Docusign required.
- Willingness to learn new skills and technologies.
- Excellent interpersonal, written (grammar, spelling, format) and verbal communication skills.
- Demonstrated problem solving skills.
- Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
- Excellent organizational skills and attention to detail.
- Ability to effectively handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
- Strong analytical and reasoning abilities.
- Strict and complete adherence to maintaining confidential and sensitive information and displaying sound judgment regarding same.
- Ability to work overtime.
- BS/BA degree strongly preferred.
Nice To Haves
- Familiarity with Canva a plus.
Responsibilities
- Perform a broad range of administrative tasks. These include but are not limited to, creating, formatting, revising and editing Departmental and Firm documents, forms and publishable materials.
- Organize and maintain paper and electronic filing in accordance with firm procedures and standards.
- Maintain confidential and sensitive information at most secure level.
- Coordinate newsletter publication, maintain updated FAQs, and curate internal subject matter sites.
- Keep published documentation current.
- Create slide decks and training materials for internal and external presentations.
- Coordinate various OGC strategic projects across multiple departments.
- Support Information Security team projects, including cybersecurity audits and software procurement workflows.
- Coordinate firmwide California Bar attorney license renewal process.
- Support New Business Acceptance team with drafting of engagement letters and conflict waivers.
- Provide research assistance to OGC team members.
- Coordinate payment of invoices with Accounting Department and liability-insurance provider
- Manage calendar and contacts, including scheduling meetings and conferences.
- Arrange domestic travel and conference attendance for team members, including expense reimbursement
- Manage Firm insurance and business registration renewals for U.S. offices.
- Facilitate OGC orientation sessions for U.S. staff hires.
Benefits
- comprehensive medical, dental and vision coverage
- 401(k) Profit Sharing Plan
- Flexible Spending Account
- Paid Time Off
- fertility and family building support
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Number of Employees
251-500 employees
