Administrative Coordinator - Office of Academics

About the position

At Mercersburg, we value diversity and believe in cultivating a safe community where everyone is encouraged to be their authentic selves. The Administrative Coordinator in the Office of Academics is responsible for shared administrative functions within the Academic Office. This position requires excellent skills in the area of office operations, including a strong aptitude for professional communication, public relations, and organizational abilities. The position demands the ability to manage multiple facets of an active environment and proficiency in Mac Office applications and Google’s G-Suite.

Responsibilities

• Provide administrative support to the Academic Office by providing reception services, scheduling appointments and meetings, handling incoming and outgoing mail, filing, researching files and records, data entry, and preparing and proofreading correspondence, reports, and other documents as requested.
• Support the academic department’s work by purchasing equipment and supplies and maintaining an inventory of office supplies.
• Assist faculty/staff with room reservations and set-up requests.
• Order Hoods and Gowns for faculty members for Baccalaureate and Convocation. Keep a running list of current faculty members so that we have them on file each year.
• Work closely with supervisors from outside cleaning services and resolve issues for proper care of buildings.
• Manage distribution of placement tests to new students, including reviewing new student files to determine which tests should be sent, mailing tests to families, distributing tests to appropriate academic departments when the tests are returned, and recording results.
• Assist with online course registration for current students.
• Assist with the enrollment process for new students.
• Send student course evaluations at the end of each term for evaluation by the Academic Dean.
• Oversee appropriate care of academic buildings (Irvine, Rutledge) to include reporting needed repairs and maintenance.
• Serve as the textbook manager. Perform duties related to the textbook functions involving purchasing, buyback, record keeping, and data analysis with the current bookstore company.
• Monitor and maintain class attendance records.
• Any other duties needed to help drive to our vision, fulfill our mission, and abide by our organization’s values.

Requirements

• High school graduate; associate’s degree in business preferred or a minimum of two years of administrative office experience.
• Strong proficiency in the Mac platform and Google’s G-Suite.
• A valid driver’s license.