Administrative Coordinator - Occupational Therapy

Tufts University • Medford, MA

8d • $27 - $38

About The Position

The Department of Occupational Therapy is a graduate department in the School of Arts and Sciences at Tufts University. The department is a collaborative and close-knit learning community. Faculty, staff, and students use a reflective process to identify and understand occupational performance and well-being to develop inclusive innovative approaches that support meaningful engagement across the lifespan.

Under minimal supervision, the Administrative Coordinator provides advanced administrative support and communications for the department. The Coordinator will handle:
Complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents.
Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff.
Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports.
Ggather data, conduct research and draft reports, summaries or material for presentation.
Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters.
May also coordinate programs and/or projects for department and offer coverage for team PTO.

Requirements

• Typically a high school diploma/GED and 5+ years of administrative experience OR a Bachelor's degree and 3+ years of experience
• Advanced knowledge of Microsoft Office suite, including word processing, editing and graphics functions, spreadsheet and database knowledge
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills

Nice To Haves

• Experience with Social Media

Responsibilities

• Provide advanced administrative support and communications for the department.
• Handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents.
• Oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff.
• Produce and draft reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations.
• Coordinate department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports.
• Gather data, conduct research and draft reports, summaries or material for presentation.
• Plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters.
• Coordinate programs and/or projects for department and offer coverage for team PTO.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees