Administrative Coordinator - Medical Staff - La Jolla

Scripps Health•La Jolla, LA

3d•Onsite

About The Position

This is a Full Time position (80 hours per pay period) with a Monday - Friday schedule primarily from 7\:30AM - 4PM, located at our Scripps Memorial Hospital in La Jolla. You will enjoy comprehensive benefits that cover health & wellness, career development, and retirement options among other benefits. Why join Scripps Health? At Scripps Health, your ambition is empowered and your abilities are appreciated: Nearly a quarter of our employees have been with Scripps Health for over 10 years. Scripps is a Great Place to Work Certified company for 2025. Scripps Health has been consistently ranked as a top employer for women, millennials, diversity, and as an overall workplace by various national publications. Becker’s Healthcare ranked Scripps Health on its 2024 list of 150 top places to work in health care. We have transitional and professional development programs to create a learning environment that enables you to thrive in your specific field as well as in your overall career. Our specialties have been nationally recognized for quality in areas such as cardiovascular care, oncology, orthopedics, geriatrics, obstetrics and gynecology, and gastroenterology. Join a winning team supporting the Medical Staff department at our Scripps Memorial Hospital La Jolla as an Administrative Coordinator. In this important role, your primary responsibilities will be serving as an executive assistant to the Chief of Staff, department calendar and meeting management, and onboarding and access coordination. The ideal candidate will have medical office experience, advanced problem-solving skills, and a pleasant and professional demeanor. Other general Administrative Coordinator duties may include: Providing administrative support to ensure smooth operations. Performing clerical, administrative, and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception. Having in-depth knowledge of the unit's operations, organization, and procedures. Maintaining office files and records in accordance with internal procedures. Receiving and referring visitors and telephone callers. Responding to requests for information. Opening and distributing mail. Providing a full range of administrative data management and coordination of reporting and project duties for the department. Analysis and maintenance of systems and equipment. Maintaining appointment calendars.

Requirements

Able to communicate effectively, both verbally and in writing.
Intermediate computer skills, including MS Office.
Adaptable and able to handle large volumes of work in a fast-paced environment.
Excellent critical thinking and project coordination skills.

Nice To Haves

College courses in business, medical terminology preferred
One year of experience in customer service, administrative or support role.

Responsibilities

Serving as an executive assistant to the Chief of Staff
Department calendar and meeting management
Onboarding and access coordination
Providing administrative support to ensure smooth operations
Performing clerical, administrative, and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception
Having in-depth knowledge of the unit's operations, organization, and procedures
Maintaining office files and records in accordance with internal procedures
Receiving and referring visitors and telephone callers
Responding to requests for information
Opening and distributing mail
Providing a full range of administrative data management and coordination of reporting and project duties for the department
Analysis and maintenance of systems and equipment
Maintaining appointment calendars