Administrative Coordinator III (Hybrid) - Faculty Practice Plan

Washington University in St. Louis • St. Louis, MO

1d • $23 - $36 • Hybrid

About The Position

Provides administrative program support for department or program areas.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Administration And Office Support (5 Years)

Nice To Haves

• Bachelor's degree
• Relevant Experience (2 Years)
• Administrative Support
• Computer Applications
• Interact with All Levels of Management
• Interpersonal Communication
• Microsoft Office
• Office Organization
• Office Procedures
• Teamwork
• Working Independently

Responsibilities

• Provide program/project support for clinical, administrative and/or academic activities.
• Coordinate and provide oversight for complex projects.
• Manage or coordinate departmental activities, e.g. BLS/CPR Training, LAMP Interpreting set-up, purchasing, and inventory for department
• Assist in set-up of new employees to include badges, computers, phones, supplies, and entering in WorkDay
• Ensure inquiries are addressed and resolved.
• Regularly handle confidential or sensitive information; draft and finalize letters, email messages and other communications.
• Plan and coordinate meetings and events, including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event. Manage event budget.
• Manage fiscal activities related to FPP clinical activities and programs (eg. LAMP), track expenditures run and analyze reports; oversee accounts payable and purchasing duties for department; perform or oversee all online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; approve financial documents such as check requests, journals, purchase orders, travel documents, etc. May compile, monitor, review and analyze department spending.
• Guide production, formatting and quality of all publications, presentations and related materials.
• Serves as point of contact for routine inquiries, and direct callers to appropriate resources.
• Schedules courses and classrooms for Clinical Operations programs (eg. BLS/CPR); Serve as initial patient contact over the phone, answer general questions, provide solutions and referrals for questions and problems; serve as liaison to assist FPP Clinical Operations team
• Provide administrative support, including complex calendar scheduling, appointments, travel and engagements.
• Maintain and troubleshoot office equipment, coordinate service requests as needed.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED