Administrative Coordinator III

University of Rochester • City of Rochester, NY

1d • $19 - $26 • Onsite

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Responsibilities: Under the general direction of Faculty Support Supervisor with some latitude for the exercise of independent judgement, provides specialized administrative services to faculty and unit. Performs routine and non routine administrative secretarial duties primarily providing support for department faculty in their role as teacher, clinician, researcher and/or scholar. Supports on going needs related to documentation, routine applications/renewals and mandatory training. Arranges conference rooms and amenities for meetings and conferences, arranging travel, preparation and submission of expense and reimbursement forms, proofreading, Excel and PowerPoint presentation preparation, and other clerical duties as needed.

Requirements

• High School diploma or equivalent and 2 years of relevant experience required
• Or equivalent combination of education and experience

Responsibilities

• Composes and types correspondence, performs library and computer searches, types/proofread scientific papers and course material, updates curriculum vitae and eCV, and provides general support with publication efforts with strict attention to detail and accuracy
• Makes travel arrangements and reservations; prepares itineraries for interviews and travel; completes expense and reimbursement forms.
• Manages calendar and contacts for faculty.
• Manages recurring pathology review conferences by collecting and preparing reports and slides.
• Assists with research projects faculty are involved in to include slide pulls and spreadsheet management.
• Responsible for distribution of department mail and mailed specimens.
• Responsible for distribution/redistribution of case slides to faculty.
• Covers for other clerical staff during absences, and performs other duties as assigned by the faculty support supervisor and assigned faculty.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees