Administrative Coordinator III

Kaiser Permanente • Irvine, CA

357d

About The Position

The position involves assisting with information maintenance and distribution by drafting presentations, detailed correspondence, and reports. The role requires maintaining workflow by resolving routine and non-routine requests and issues from department managers on an ad-hoc basis. Additionally, the position includes event coordination, which involves calendaring meetings for directors and their teams, as well as executing small-scale events with minimal guidance. The candidate will also start applying data maintenance and management by leveraging knowledge of department data and documentation retention policies.

Requirements

• Ability to draft detailed correspondence and reports.
• Basic knowledge of business practices and processes.
• Proficiency in standard office equipment and software.
• Strong organizational skills and attention to detail.
• Ability to work with minimal guidance and supervision.

Nice To Haves

• Experience in event coordination and execution.
• Familiarity with human-resources data management.
• Experience in drafting presentations and reports.

Responsibilities

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Listens to, addresses, and seeks performance feedback; acts as an informal resource for less experienced team members.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Collaborates with others to recommend appropriate solutions for routine and non-routine issues.
• Assists with information dissemination by drafting presentations, handouts, reports, and other deliverables.
• Maintains the workflow of the department by assisting in the resolution of requests and issues from department managers.
• Assists with event coordination by calendaring meetings for directors and their teams.
• Arranges small-scale events and plans for standard travel arrangements for department heads.
• Starts to apply human-resources data maintenance and management by inputting, compiling, and organizing data.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations