UNIV- Administrative Coordinator II - Department of Obstetrics & Gynecology

Medical University of South Carolina • Charleston, SC

6d

About The Position

The Administrative Coordinator II serves as the senior administrative lead for the Department of Obstetrics & Gynecology. This position is responsible for aligning and supervising the administrative support structure for all departmental faculty, centralizing workflows, and managing the daily operations of the office. The role provides high-level executive support to the Department Chair, oversees faculty promotions, tenure, appointments, and contract processes, and manages high-level faculty recruitment and onboarding. The Administrative Coordinator II resolves escalated administrative and personnel issues, standardizes processes across the department, and supports mission-critical academic and operational initiatives. The role works closely with the Vice Chair of Finance and Administration, departmental leadership, and institutional partners to maintain efficient, compliant, and professional administrative services.

Requirements

• A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Nice To Haves

• Bachelor’s degree preferred; equivalent combination of education and experience considered.
• Minimum 3–5 years of progressively responsible administrative experience, preferably in an academic medical center.
• Supervisory experience is strongly preferred.
• Demonstrated ability to manage sensitive information with discretion.
• Strong communication, organizational, and project management skills.
• Ability to work independently, prioritize multiple tasks, and meet deadlines.

Responsibilities

• Executive Support to the Department Chair (25%)
• Administrative Staff Supervision & Workflow Alignment (35%)
• Office Management & Operations Oversight (15%)
• Faculty Promotions, Tenure, Appointments, Faculty Contracts, and HR Processes (15%)
• Event, Meeting, and Program Coordination (5%)
• Website, Communications, Marketing & Special Projects (5%)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees