Administrative Coordintor II - Palliative Medicine
About The Position
This Administrative Coordinator II position involves coordinating office functions, programs, and schedules, while providing administrative services and performing specialized/technical duties with minimal supervision. Key responsibilities include managing staff services, interoffice activities, and administrative needs, as well as preparing reports, correspondence, and other departmental materials. The role also entails maintaining departmental policies, procedures, and regulatory records, evaluating purchasing sources, assisting with telephone issues, and managing department keys and mailboxes. Furthermore, the coordinator is responsible for ordering and distributing supplies, monitoring building maintenance, developing budget reports, processing financial transactions and payroll, assisting visitors, and potentially supervising other nonexempt staff.
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience.
- Relevant Experience (3 Years)
Nice To Haves
- Computer Literacy
- Financial Applications
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Office Equipment
- Payroll Systems
- Supervision
- Workday Software
Responsibilities
- Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
- Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
- Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
- Evaluates and recommends purchasing sources.
- Assists with telephone problems and works with vendors to establish and verify terms and agreements.
- Maintains all department keys, locks and mailboxes.
- Coordinates ordering and distribution of supplies and handles problems concerning material received.
- Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
- Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
- Assists with visitors and customers questions and needs.
- Assists with payroll processing and other clerical functions when needed.
- May supervise other nonexempt staff.
- Performs other duties as assigned.
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Free Metro transit U-Pass for eligible employees.
- Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- 4 weeks of caregiver leave to bond with your new child.
- Family care resources are also available for your continued childcare needs.
- Adult care resources.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
