UNIV - Administrative Coordinator II, Finance & Administration - College of Health Professions
About The Position
The Administrative Coordinator II provides comprehensive administrative, financial, and operational support for the Dean’s Office and college-wide functions. This role independently manages complex procurement, budgeting, and financial reconciliation activities; oversees hiring and human resources processes; coordinates facilities, space, and security operations; and serves as a subject matter expert for time and attendance, fixed assets, and compliance reporting. The position works closely with senior leadership, division directors, University offices, and external vendors to ensure accurate financial management, regulatory compliance, and efficient day-to-day operations across multiple departments and strategic divisions.
Requirements
- A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.
- Ability to perform job functions in an upright position.
- Ability to perform job functions in a seated position.
- Ability to perform job functions while walking/mobile.
- Ability to work indoors.
- Ability to bend at the waist.
- Ability to fully use both hands/arms.
- Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
- Ability to reach in all directions.
- Possess good finger dexterity.
- Ability to maintain tactile sensory functions.
- Ability to lift and carry 15 lbs., unassisted.
- Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
- Ability to see and recognize objects close at hand.
- Ability to see and recognize objects at a distance.
- Ability to match or discriminate between colors.
- Ability to determine distance/relationship between objects; depth perception.
- Good peripheral vision capabilities.
- Ability to maintain hearing acuity, with correction.
- Ability to perform gross motor functions with frequent fine motor movements.
Responsibilities
- Independently initiates and processes all MUSC and UMA procurement activities for 11 Dean’s Office divisions and two college-wide Strategic Divisions, as well as all college-wide purchases, in compliance with State Procurement Code and MUSC, UMA, and CHP policies and procedures.
- Reconciles all personnel and non-personnel expenditures in OurDay for all Dean’s Office divisions, Funds Flow, the Dean’s Start-Up, the College Strategic Fund, the Department of Health Studies, and all related UMA accounts.
- Independently manages the hiring process for faculty, staff, and student employees across all Dean’s Office divisions, supporting a $7 million personnel budget.
- Coordinates and manages all college-wide activities related to building schematics, facilities, space, and maintenance.
- Works closely with the Dean’s Office Business Manager to develop and maintain MUSC and UMA annual budgets for the Department of Health Studies, 11 Dean’s Office divisions, and two college-wide Strategic Divisions.
- Coordinates the maintenance and reconciliation of time, attendance, and holiday records for all employees in the Dean’s Office and the Department of Health Studies.
- Manages Fixed Assets inventory according to MUSC and CHP policies and procedures.
- Assists in planning and coordinating events for the Dean’s office divisions.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
