Administrative Coordinator I

Texas A&M University System • College Station, TX

1d • Onsite

About The Position

The Administrative Coordinator I provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Experience in assisting in the development of processes for student onboarding.

Nice To Haves

• Knowledge of Emburse, Adstra

Responsibilities

• Administrative Operations Management
• Oversees planning and execution of administrative operations.
• Maintains daily office calendar and appointment monitoring.
• Reviews and monitors project and program timelines and proactively identifies issues.
• Coordinates office records retention and maintains reference materials.
• Coordinates inventory and maintenance of office supplies and equipment.
• Researches and responds to inquiries about office procedures and processes.
• Coordinates logistical arrangements for travel, meetings, and events.
• Develops and maintains administrative office procedures.
• Reviews and signs documents for supervisors.
• Serves as primary or backup administrative support to assigned functional areas.
• Update department website, department standard operating procedures, and floor plan.
• Handles all GAR/GARF packets for department.
• Support and Coordination
• Provides administrative support for executive staff and various team members.
• Coordinates meetings, conferences, and special events.
• Ensures compliance with office policies and procedures.
• Assists with content and maintenance of office website.
• Provides support for exam processing and assessment platforms.
• Compiles and distributes candidate itineraries and schedules for interviews.
• Coordinates logistical arrangements for staff events and meetings.
• Submit maintenance requests for faculty and staff.
• Point of contact for student questions or concerns.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Compliance and Policy Oversight
• Monitors compliance with office policies and procedures.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures.
• Assists in establishing procedures to ensure compliance with regulations.
• Staff Training and Supervision
• Supervises and trains student workers and support staff.
• Assists in the development of processes for student onboarding.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic en rollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level