UNIV - Administrative Coordinator I - Department of Medicine: Division of Infectious Diseases

Medical University of South Carolina • Charleston, SC

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About The Position

The Administrative Coordinator provides comprehensive administrative support to faculty and staff within the Ryan White Program. This role is responsible for coordinating and scheduling patient appointments, managing day-to-day clerical functions, and supporting efficient clinic and program operations. The Administrative Coordinator also collaborates closely with the Ryan White Community Liaison to assist with program logistics, outreach coordination, documentation management, and other operational needs as assigned. This position plays a key role in maintaining workflow efficiency, supporting compliance processes, and ensuring a seamless experience for both patients and staff.

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Nice To Haves

• Knowledge of laws, regulations, policies, and procedures relevant to the area of employment.
• Ability to exercise judgment and discretion.
• Ability to establish and maintain effective working relationships.
• Ability to interpret and apply laws, regulations, policies, and procedures.
• Ability to communicate effectively.

Responsibilities

• Schedules for HIV specialty referrals (ID psychiatry, Reproductive ID, and psychotherapy).
• Works with providers and patients to coordinate appointments with different specialties (MUSC and non-MUSC).
• Assists in maintaining Provide Enterprises (PE) data.
• Updates Epic and Provide Enterprises (PE) with demographics and insurance information.
• General office duties include but not limited to answering division phone, entering ADAP applications, assisting with Epic in basket, and scheduling patients.
• Assists Insurance/Medication Coordinators during insurance open enrollment, ensuring paperwork is completed.
• Assists in collecting and updating paperwork throughout the year.
• Represents MUSC Ryan White program at community meetings and events with the Ryan White Community Liaison as needed.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees