UNIV - Administrative Coordinator I - Department of Medicine: Division of Gastroenterology and Hepatology

Medical University of South Carolina • Charleston, SC

14d

About The Position

This position serves as the lead Administrative Coordinator for the Division of Gastroenterology & Hepatology’s with the purpose of providing executive level support to the clinical and research missions. This position supports three strategically essential areas, the division’s Advanced Endoscopy and General Gastroenterology clinical programs, as well as Digestive Disease Center’s research mission. As the lead personnel for these areas, the administrative coordinator provides daily and ongoing programmatic support while operating with a substantial amount of autonomy and adapts to a regular changing environment with a focus on coordinating various tasks related to clinical operations and other administrative responsibilities. Effective communication, organizational skills, customer service, and diligence is a vastly important requirement as this position collaborates with a wide range of individuals both internally (i.e., divisional staff and faculty, human resources, credentialing and compliance, Digestive Health ICCE leadership and staff, etc.) and externally (i.e., referring providers, philanthropic connections, industry representatives, etc.). The person holding this position is expected to carry out its assigned responsibilities by exercising sound professional judgment and initiative while demonstrating a positive and professional image. This position will report directly to the Administrative Coordinator II but will have a matrix reporting relationship with the Division Operations Manager, Administrator and Director.

Requirements

• A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.
• Effective communication
• Organizational skills
• Customer service
• Diligence

Responsibilities

• Provides high-level administrative and operational support to research faculty, investigators, and project teams.
• Assists in the coordination and management of research activities.
• Manages workflows for assigned faculty relating to the coordination of information and documentation for clinical operations.
• Provides executive level support to the Advanced Endoscopy section chief.
• Responsible for obtaining patient medical records, pathology reports, and radiology disks from other medical facilities.
• Receives incoming correspondence for the Advanced Endoscopy and General Gastroenterology programs, screens, and routes mail to appropriate personnel.
• Maintains calendars for assigned providers and their associated activities (including monthly and quarterly conferences); schedules appointments and events; briefs providers of their schedules and provides background information for daily events.
• Provides other administrative support including supporting coworkers within as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees