UNIV - Administrative Coordinator I - Department of Pathology and Laboratory Medicine

Medical University of South Carolina•Charleston, SC

12d

About The Position

The Administrative Coordinator is responsible for handling day-to-day administrative tasks to support the efficient functioning of the Clinical Pathology Division of the MUSC Department of Pathology and Laboratory Medicine. Reporting directly to the Director of the Clinical Pathology Division, and working with the Clinical Pathology faculty, this role requires strong organizational and prioritization skills, responsiveness, and attention to detail. The Administrative Coordinator will also be relied upon to create periodic reports, participate in administrative meetings, and maintain accurate records for the Division.

Requirements

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Nice To Haves

Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
Strong organizational, time-management and multitasking abilities
Ability to work independently and as part of a team
Attention to detail and problem-solving skills
Customer service orientation
Familiarity with office equipment (e.g., printers and fax machines)
Effective written and verbal communication and interpersonal skills
Ability to prioritize tasks and manage workload efficiently
Professional demeanor and ability to maintain confidentiality
Experience working in a laboratory setting
Familiarity with laboratory sciences and laboratory management software and tools

Responsibilities

Manage and organize Division operations and procedures
Coordinate meetings and appointments for the Division Director and Lab Directors as requested
Handle incoming and outgoing communications, including emails, phone calls, and mail
Maintain and update office records and databases
Order and manage office supplies and inventory
Maintain on-call assignments for Clinical Pathology faculty in Qgenda
Develop and implement office administrative systems and processes
Provide liaison for the Medical Directors
Facilitate communication and scheduling with MUSC and MUHA leadership including ICCE leadership and Lab Managers
Facilitate communication between different departments and divisions with the CP Division within the organization
Assist with event and meeting planning and coordination
Assist Medical Directors with administrative tasks associated with University functions
Serve as Clinical Chemistry Fellowship Coordinator
Assist the Fellowship Director with the recruitment and selection processes as well as the accreditation process
Maintain, review, and compile documents received from applicants.
Routinely communicate with applicants regarding their application status
Coordinate and manage all aspects of the candidate interview process and post-interview evaluations
Provide administrative support to the Fellow
Assist in the preparation and distribution of meeting agendas and materials
Prepare reports, presentations, and data as driven by the Division Director
Assist faculty in the preparation of student lectures, schedules, and reports for elective courses; confirm accuracy of course descriptions and orientation slides on an annual basis
Create and maintain electronic student schedules for monthly rotations
Ensure the timely completion of student evaluations by course directors
Prepare student welcome emails with pertinent information; facilitate student lab access
Other duties as requested by the Director of the Clinical Pathology Division