Administrative Coordinator I - MD Admissions

Washington University in St. Louis • Columbus, OH

2d • $19 - $30 • Onsite

About The Position

This position is responsible for maintaining and managing administrative, technical and customer service processes for the Medical School MD Admissions Office. Additional responsibilities include assisting with correspondence and developing a strong working rapport with various internal and external contacts including the Student Support Services divisions, students, applicants and the members of the Committee on Admissions (COA).

Requirements

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Work Experience: Administrative (2 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Nice To Haves

• Education: Bachelor's degree
• Skills: Analytical Reasoning, Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program, Spreadsheets, Verbal Communications, Written Communication

Responsibilities

• Prepare, review and maintain interview schedule with applicants and COA members.
• Schedule applicant interview days and tours.
• Update individual interview schedules in the Admissions online scheduling system as dictated by applicant and COA member availability.
• Review, process and complete applicant files in the Admissions application system.
• Scan and attach incoming materials and credentials to application files.
• Verify transcripts and maintain both electronic and physical files.
• Arrange daily interviewee check-in, assist with interviewee orientation, produce photo ids and answer questions.
• Provide a warm, welcoming and friendly environment for applicants.
• Answer and appropriately reply to all inquiries from prospective applicants. This includes: walk-ins, phone calls, e-mails and mail from prospective applicants.
• Prepare admission material packets such as interview folders, event packets, and other recruitment materials.
• Prepare, address, and mail acceptance letters/packets.
• Assists with annual admissions events.
• Participates in Second Look Weekend, COA Breakfast, COA Dinner.
• Support all Committee on Admissions meetings with setup and food orders.
• Maintain professional relationship with all COA members and Subcommittee Chairs.
• Investigate and assist in various problem resolution and routine assistance in support of the department.
• Be available for meetings with staff, Director and Dean in Department.
• Meet with other Scheduling Assistants for cross training and collaboration.
• Monitor and reply to Admissions Office email accounts.
• Pick up and distribute physical mail.
• Assists with monitoring supplemental application fees, returning duplicate fee payments, and processing credit card refunds in payment system.
• Cover front desk, phone and walk-ins for breaks, lunch and unscheduled absence.
• Other duties as assigned.

Benefits

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED