Administrative Coordinator I - Arts and Sciences, Mathematics
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About The Position
The position of Administrative Assistant to the Chair of the Mathematics Department at Washington University involves providing comprehensive clerical and administrative support to the Chair and ensuring the smooth operation of the department's office. The role serves as the first point of contact for all visitors, faculty, students, and staff, requiring a friendly and efficient demeanor. The Administrative Assistant will manage the Chair's calendar, schedule meetings, assist with correspondence, and maintain organized files. Additionally, the assistant will support faculty search committees in recruiting postdoctoral lecturers and tenure-track faculty by posting job positions and compiling necessary materials for the Affirmative Action Committee. In this role, the Administrative Assistant will also be responsible for compiling documents for tenure and promotion cases, managing the departmental office to meet the needs of faculty, staff, and students, and ensuring effective communication with vendors and university partners. The position includes tasks such as data entry for invoices and purchase orders, managing the department's website, coordinating departmental events, and handling routine building maintenance and repairs. The assistant will also manage departmental email accounts and respond to general inquiries, ensuring that all administrative functions are performed efficiently and effectively. The working environment is a normal office setting, with the ability to travel to various on- and off-campus locations as needed. The role may involve repetitive wrist, hand, or finger movements and occasional lifting of items weighing 25 lbs or less. The position requires a high school diploma or equivalent, with at least two years of administrative experience preferred. Proficiency in computer applications, particularly Microsoft Office Suite, is essential for success in this role.
