Administrative Coordinator - HR & Accounting Support

Grapevine MSP Technology Services•Bakersfield, CA

About The Position

You'll be the first face clients and vendors see when they walk through our doors — and the behind-the-scenes engine keeping our office running smoothly. Your day might move from welcoming a client and coordinating a team meeting to reviewing timecards and helping onboard a new team member. You'll wear multiple hats across reception, HR support, and accounting assistance, and no two days will look the same. If you thrive in a fast-paced environment and take pride in being the person who keeps everything together, this role is for you. Grapevine MSP is the Central Valley's largest managed IT services provider, headquartered in Bakersfield, CA. Founded in 2009 by CEO Joe Gregory during a recession, we've grown into a team of 60+ professionals and are recognized as an industry leader. As Microsoft Tier 1 Partners, we go beyond fixing computers — we partner with businesses of all sizes to deliver proactive IT support, cybersecurity, cloud and VoIP solutions, strategic consulting, and 24/7 help desk services. We're known for our "let's figure it out" culture, our commitment to customer success, and our passion for solving real-world technology challenges.

Requirements

Experience as an administrative assistant, office coordinator, HR clerk, or similar role
Proficiency with Microsoft Office Suite
Strong written and verbal communication skills
Highly organized with excellent time-management and multitasking abilities
Professional appearance and demeanor
Resourceful, proactive, and detail-oriented
Customer-service focused with a positive attitude
Hands-on experience with standard office equipment
High school diploma required; Office Management certification is a plus

Nice To Haves

Experience with QuickBooks or similar accounting software
Familiarity with payroll platforms

Responsibilities

Greet and welcome clients, vendors, and visitors in a professional and friendly manner.
Direct visitors to the appropriate staff and offices
Screen, answer, and forward incoming phone calls
Maintain a clean, organized, and presentable reception area
Follow office security procedures
Update calendars and schedule meetings
Arrange travel and accommodations
Order and manage front office supplies and inventory
Maintain accurate records of office expenses and costs
Perform general clerical duties, including filing, scanning, and transcribing
Post Accounts Payable entries
Maintain accurate records of office expenses and costs
Review timecards and assist with payroll processing
Support employee onboarding and offboarding documentation
Maintain employee records and HR files
Assist with benefits administration and related communications
Support additional HR administrative functions as needed