Administrative Coordinator - Graduate Medical Education

Stony Brook University • Stony Brook, NY

3d

About The Position

Duties of an Administrative Coordinator in Graduate Medical Education may include but are not limited to:
Provides administrative support to GME department including ADIO and all staff
Manages ADIO and GME departmental calendars
Schedule and provide support for all meetings for which GME is responsible which includes agendas, venue, AV equipment, informational items, confirming quorum, etc.
Records, distributes, and maintains minutes of meetings and other information such as moonlighting approvals
Travel arrangements when necessary for conferences.
Facilitate approval of uber/lyft reimbursement for residents and fellows
Answer GME main phone line and assist with C suite entry doorbell
Manage GME mailbox
Manage payment processing, completion, and tracking of training verifications.
Manage all GME events which includes securing venue, creating invitations, gathering necessary supplies and ordering food.
Entering payment requests with purchasing and tracking status within GME.
Back up for other GME office staff
Other duties as assigned
The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee’s initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time.

Requirements

• Associate’s degree and at least 2 years related administrative experience.
• Proficiency in Microsoft Office applications.
• Excellent organizational, customer service, and interpersonal skills.
• Excellent verbal and written communication skills.
• Ability to maintain strict confidentiality.

Nice To Haves

• Bachelor’s Degree.
• GME Experience.
• Knowledge of SUNY policies.
• Knowledge of National Residency Match Program (NRMP).
• Knowledge of Accreditation Council for Graduate Medical Education (ACGME) evolving requirements.
• Knowledge of New Innovations.
• Knowledge of PeopleSoft.
• Experience working in a University/College setting.
• Experience working with Lawson.

Responsibilities

• Provides administrative support to GME department including ADIO and all staff
• Manages ADIO and GME departmental calendars
• Schedule and provide support for all meetings for which GME is responsible which includes agendas, venue, AV equipment, informational items, confirming quorum, etc.
• Records, distributes, and maintains minutes of meetings and other information such as moonlighting approvals
• Travel arrangements when necessary for conferences.
• Facilitate approval of uber/lyft reimbursement for residents and fellows
• Answer GME main phone line and assist with C suite entry doorbell
• Manage GME mailbox
• Manage payment processing, completion, and tracking of training verifications.
• Manage all GME events which includes securing venue, creating invitations, gathering necessary supplies and ordering food.
• Entering payment requests with purchasing and tracking status within GME.
• Back up for other GME office staff
• Other duties as assigned

Benefits

• SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees