Administrative Coordinator - Global Programs

Parkland Health and Hospital System • Dallas, TX

118d

About The Position

Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that’s served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It’s our passion. The primary purpose of this position is to perform complex administrative office duties involving report generations, budgetary assistance, and completing special projects in order to provide secretarial services to the Directors of the Global Programs.

Requirements

• Must have High School Diploma or GED equivalent.
• Must have four (4) years of related healthcare experience.
• Must have excellent time management, prioritization and organizational skills.
• Must be able to use sound judgment in making complex decisions.
• Ability to resolve issues promptly.
• Must be able to communicate effectively.
• Must be able to demonstrate patient centered/patient valued behaviors.
• Excellent customer service skills.
• Must have the ability to manage multiple projects at once and shift priorities as the situation demands.
• Must be a self-starter with the ability to work effectively as part of a team or independently.
• Must have intermediate MS Outlook, Power Point, Excel and Word skills.

Nice To Haves

• Demonstrate effective supervisory skills.

Responsibilities

• Coordinates daily work schedules, administrative inquiries, correspondence, communications, paperwork, and issues on an independent basis to ensure Directors’ time is utilized more efficiently and effectively.
• Gathers, researches, assembles, summarizes and compiles data for complex reports and presentations in order to provide administrative support for assigned area.
• Coordinates all arrangements for the Directors for outside meetings, retreats and/or conferences, in accordance with established Parkland Purchasing Policies.
• Prepares meeting schedules, agendas, minutes including transcribing and other correspondence related to Global Program's activities and committees.
• Serves as liaison by coordinating interactions of Directors with constituents, community stakeholders, Parkland Foundation, Parkland leadership, UT Southwestern faculty & staff.
• Coordinates training and orientation schedules, time keeping with recommendations for corrective actions, updates program manuals, and monitors and reports facility issues.
• Supports fiscal accounting responsibilities for disbursements, purchases, reimbursements, reconciliation, etc. connected with activities of the Global Programs.
• Manages and/or coordinates projects as assigned, including assistance with project planning, timelines/deadlines, accountabilities, reporting, follow-up, IT engagement, and PDSA cycle.
• Attends standing and ad hoc meetings for the Global Programs to facilitate the working communication of different areas of PHHS and UT Southwestern.
• Supports clinical activities within the Global Programs by providing administrative oversight for the program, educational and other clinical staff.
• Assists with management of scheduling clinical assignments for the Global Programs providers.
• Supports quality management practices that deliver effective and efficient services to ensure optimal patient outcomes.

Benefits

• Diversity and inclusion commitment.
• Tobacco and smoke-free campus.

What This Job Offers

• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees