Administrative Coordinator for Office of Career Education

Arcadia University • Glenside, PA

397d

About The Position

The Administrative Coordinator for the Office of Career Education at Arcadia University is responsible for ensuring smooth operations within the office while providing administrative support to the Global Engagement team. This role involves a mix of administrative tasks, financial record keeping, and event coordination, all aimed at supporting students and enhancing their educational and professional experiences. The position requires strong communication and organizational skills, as well as a commitment to diversity and inclusion.

Requirements

• High school diploma or GED and at least 5 years of work experience, or a college degree with some office experience.
• Experience in an in-person administrative office setting.
• Proficiency with Google Suite and Zoom, with the ability to learn new systems independently.
• Strong organizational skills and attention to detail.
• Excellent communication skills and a commitment to diversity and inclusion.
• Ability to work independently and efficiently in a fast-paced environment.
• Experience with financial record keeping and budget management.
• Familiarity with Salesforce and/or Handshake is an asset.

Nice To Haves

• Experience in higher education administration.
• Ability to demonstrate a commitment to diversity and inclusion in all areas of work.
• A track record of being a team player with a can-do attitude.

Responsibilities

• Execute administrative tasks to maintain smooth operations in the Office of Career Education.
• Coordinate and execute team events.
• Provide administrative support to the executive director.
• Assist with financial record keeping for the Civic & Global Engagement team.
• Manage calendar scheduling and mail, maintain record-keeping, and coordinate workflows.
• Order supplies and facilitate paperwork processes, including vendor contracts.
• Liaise with public safety, IT, housekeeping, and select vendors.
• Maintain accuracy in the Handshake platform connecting students and employers.
• Manage and respond to Career Education emails.
• Serve as a greeter at the reception desk in Career Education.
• Support the executive director with scheduling, record-keeping, reporting, and other projects.
• Communicate with employers, students, and faculty regarding Handshake accounts.
• Support maintenance and improvement of marketing materials.
• Assist with budget keeping, purchasing requests, reimbursements, vendor payments, and credit card reconciliations.
• Monitor expenditures and revenues to stay within budget parameters.
• Coordinate event logistics, including room reservations, invitations, and catering orders.
• Partner with the team to develop and adhere to event budgets and track expenses.
• Research prospective vendor partners and collaborate with external vendors for events.
• Coordinate and execute logistics on-site at events, offering solutions and resolving problems as they arise.
• Support the evaluation of events and track notes for improvements.

Benefits

• Full-time position with a competitive salary.
• Opportunity for remote work on Fridays and potentially more remote days in June and July.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED