Administrative Coordinator, Final Mile Operations

Arhaus Recruiting•Dallas, TX

15d

About The Position

The Administrative Coordinator, Final Mile Operations provides essential administrative and operational support to both field teams and leadership within the Final Mile organization. This role ensures day-to-day administrative tasks are executed efficiently so internal and external customers can be best serviced. This role also entails supporting leadership with travel coordination, expense management, and meeting planning. The ideal candidate has a background in Final Mile operations and is highly organized, detail-oriented, and comfortable working in a fast-paced, field-driven environment. Essential Duties & Responsibilities: This role is critical to keeping Final Mile operations running smoothly by allowing field leaders and executives to focus on execution, performance, and customer experience—while ensuring administrative excellence behind the scenes.

Requirements

Previous administrative, coordinator, or executive assistant experience, preferably in Final Mile or Logistics.
Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
High attention to detail and accuracy, particularly with expenses, scheduling, and documentation.
Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and experience with expense and travel booking platforms.
Excellent communication and interpersonal skills; comfortable interacting with field teams, leaders, and external partners.
Ability to travel (20%)

Responsibilities

Provide administrative support to Final Mile field teams, including document coordination, reporting assistance, and operational follow-ups.
Ensures daily reporting is provided to 3PL Providers to drive awareness and improved customer satisfaction.
Assist with scheduling, communication, and coordination of operational priorities.
Completes daily COI and Address Change managerial tasks to support the field.
Serve as a point of contact for administrative questions from field teams, ensuring timely resolution and follow-up.
Coordinate and book domestic travel for leadership team members, including flights, hotels, ground transportation, and itineraries.
Manage and process expense reports for Final Mile leadership, ensuring accuracy and compliance with company policies.
Support planning and execution of meetings, offsites, and leadership events, including agenda coordination, materials preparation, and logistics.
Maintain calendars, meeting schedules, and key deadlines for leadership as required.
Maintain organized records, trackers, and documentation to support operational and leadership needs.
Assist with preparation of presentations, reports, and internal communications.
Identify opportunities to improve administrative processes, efficiency, and consistency across Final Mile operations.
Uphold a high level of confidentiality, professionalism, and attention to detail in all interactions.