Design Engineering & Construction Administrative Coordinator
About The Position
The Administrative Coordinator provides essential operational, logistical, and administrative support to the Design, Engineering & Construction (DE&C) organization. Working closely with senior leaders across the Americas region, you will enable day-to-day team efficiency by coordinating communication, documentation, scheduling, and project support activities. This role is a key connector between DE&C and cross-functional partners, helping ensure projects stay on track and the team operates with structure and alignment.
Requirements
- 3-5 years of administrative or coordination experience, ideally supporting engineering, construction, or technical teams.
- Strong organizational skills with the ability to manage multiple competing priorities.
- Proficiency with MS Office and collaboration tools such as Teams, SharePoint, and Smartsheet.
- Excellent written and verbal communication skills.
- High attention to detail and strong accountability.
- Ability to work independently and proactively identify issues and opportunities.
- Comfortable operating in a fast-paced, dynamic environment.
- Strong interpersonal skills and the ability to support multiple stakeholders.
- Professional discretion when handling sensitive information.
- A customer-service mindset with a focus on enabling team efficiency and smooth operations.
Responsibilities
- Assist with budget tracking, purchase orders, invoice processing, and vendor coordination.
- Maintain department files, SharePoint/Drive sites, and ensure accurate version control.
- Facilitate communication and information flow between DE&C and cross-functional partners (Real Estate, Operations, Procurement, etc.).
- Track key deadlines, deliverables, and action items for active projects.
- Prepare, update, and organize documentation, presentations, reports, and project tracking tools.
- Support onboarding of new DE&C employees, including access, equipment, and process orientation.
- Provide administrative support including scheduling, correspondence, and expense reporting.
- Complete ad hoc tasks that support operational efficiency and team needs.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Real Estate
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
