Administrative Coordinator- Department Of Medicine- Part-Time

NYU Langone Health • Mineola, NY

132d • $30 - $33

About The Position

NYU Langone Hospital—Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge. We have an exciting opportunity to join our team as a Administrative Coordinator- Department Of Medicine- Part-Time. In this role, the successful candidate is responsible for managing diverse and confidential projects and performs administrative duties requiring broad and comprehensive experience, skill and knowledge of the institution's policies and practices to support department director and/or manager.

Requirements

• Bachelor's Degree.
• 1 - 3 years in an administrative support role or related experience.
• Excellent communication (both oral and written), interpersonal, detail-oriented, organization, project coordination, customer service and multitasking skills.
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.

Nice To Haves

• Notary Public.
• 3 - 5 years supporting a manager or director.

Responsibilities

• Answers requests for information, prepares and edits general correspondence, presentations reports and financial data.
• Organizes and maintains files and records.
• May conduct research.
• Establishes and maintains working relationships with personnel in other departments.
• Maintains calendar to ensure identified priorities are addressed.
• May make travel arrangements.
• Supports director with administrative detail on various assigned projects and the administration of the day-to-day operations.
• Completes project and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and making adjustments to plans.
• Resolves routine and complex inquiries.
• Responds independently and/or drafts response for director’s review to correspondence.
• Gathers information and follows up with appropriate staff on behalf of director.
• Screens incoming mail, email and telephone communication and in-person inquiries from vendors and colleagues.
• Identifies, follows up and tracks requests of great importance which require immediate attention including contracts, reports, memos and other documents as needed in a timely and accurate manner.
• Coordinates production and distribution of related project material as required.
• May prepare meeting notices, reports and agendas, notifies attendees; and resolves scheduling conflicts.
• Records and tracks meeting minutes and follow-up items.
• Ensures timely resolution of critical issues and other matters when needed.
• Ensures compliance with any record retention procedures.
• Develops and maintains appropriate document filing systems (both hard copy and electronic), for easy reference and access.
• Maintains confidentiality and recommends solutions or actions required.
• May have budget oversight as directed.
• Monitors supply inventory; orders and stocks all office supplies.
• May prepare expense reimbursement requests, and maintains office equipment as assigned.

Benefits

• Comprehensive benefits and wellness package.
• Financial security benefits.
• Generous time-off program.
• Employee resources groups for peer support.
• Access to holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Bachelor's degree