ADMINISTRATIVE COORDINATOR 3 ; BATON ROUGE / EBR

State of Louisiana•Baton Rouge, LA

39d

About The Position

The incumbent is the first point of contact for the public after purchasing or renewing their commercial license(s). This position will assist the public with filling out forms and/or direct them to trip ticket trainings, form re-orders, general trip ticket/LDWF information. This position handles calls from the public throughout the day, ships & tracks orders, sorts mail, scans and verifies documents for the Trip Ticket program and other programs within the agency and handles all general office duties as needed. The Trip Ticket section has state and federal deadlines to meet throughout the year and the Administrative Coordinators play a very important role in meeting those deadlines.

Requirements

Knowledge of Microsoft Office
Knowledge of data extraction equipment and software
Knowledge of different electronic file types.
Great organizational skills
Good observational and analytical skills
Good interpersonal skills
Great clerical skills
Ability to work independently, as well as collaboratively, in a team environment
Ability to communicate orally and in writing
Two years of experience in administrative services.

Responsibilities

Receiving trip tickets and Monthly Submission Sheets in the mail and sorting them to prepare for the scanning process
Scanning trip tickets
Scanning Monthly Submission Sheets
Verifying scanned trip tickets
Assisting seafood and reptile/amphibian dealers at the front desk and on the phone with questions and trip ticket requests
Keeping office supplies stocked
Packaging and sending trip tickets and related forms, manuals and supplies to seafood dealers via FedEx and/or USPS
Assigning issued trip tickets to seafood and reptile/amphibian dealers in DMS and Access databases
Filing trip ticket requests
Preparing new dealer trip ticket packets
Preparing MSS packets
Sending out MSS packets to new/renewed dealers weekly
Other duties as assigned