Administrative & Communications Specialist

Doyon, Limited • Fairbanks, AK

131d • $41 - $42

About The Position

Doyon Utilities provides excellent career opportunities for motivated individuals. As the primary utility provider for the U.S. Military in Alaska, we offer stability and opportunity even in uncertain times. If you want to be a part of a work family that values professionalism, dedication, collaboration and innovation, we're the right company for you. Full health care coverage, a generous 401(k), and a month of annual paid time off are some of our amazing Company benefits. Our Company culture will make you feel right at home. The Administrative & Communications Specialist is responsible for supporting the Administrative Manager for meeting communication objectives, assisting with employee engagement activities, and administrative support.

Requirements

• Bachelor's Degree in business, marketing, communications, or related field or an equivalent combination of education and relevant experience may be substituted for a degree.
• 5 years of progressive administrative experience.
• Demonstrated proficiency with Microsoft Office Suite.
• Intermediate experience with SharePoint.
• Demonstrated conflict resolution skills.
• Ability to write and speak in clear, concise, and compelling language.
• Strong written and verbal communication skills.
• Ability to effectively communicate in person, over the phone, or video.
• Ability to work independently and collaborate within a team.
• Strong organization, planning, and problem-solving skills.
• Excellent interpersonal skills.
• Excellent Customer Service skills.
• Ability to create and document SOPs that include daily activities and best practices.
• Ability to multitask in a fast-paced environment.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to travel.
• Ability to maintain strict confidentiality.

Nice To Haves

• Intermediate experience with SharePoint.

Responsibilities

• Assist in the development of written materials and corporate publications to include newsletters, marketing, advertisements, and annual reporting.
• Assist the Administrative Manager with the development and implementation of military and consumer outreach, including the semi-annual customer surveys.
• Ensure DU brand and logo are used consistently in accordance with established policy in the course of carrying out assigned duties.
• Responsible for coordinating employee recognition and engagement efforts consistent with established policies under the direction of the Administrative Manager.
• Assist the Administrative Manager with preparation and execution of the annual DU Cares Employee Giving Program consistent with policy guidelines.
• Assist with the oversight of all external correspondence either generated by DU or received from external or Government agencies by ensuring the recording of all printed or email correspondence is captured in the company's correspondence directory.
• Assist with management of the company's policy and procedures development program, including maintaining the master database of current and approved documents.
• Manage the prioritization, annual review and update, preparation, coordination, and distribution of approved policies and procedures.
• Responsible for all aspects for the day-to-day management of the utility's document control program.
• Interpret and implement required Controlled Unclassified Information (CUI) handling.
• Manage the storage, retrieval, archiving, and disposal of documents according to regulatory, legal, and organizational requirements.
• Prepare confidential correspondence, research, reports, and other documents with content generally provided by internal customers.
• Lead or assist with special projects.
• Provide administrative support to executive level staff.
• Serve as the primary backup for the front desk.
• Learn, adopt, and apply safety programs.

Benefits

• Full health care coverage
• Generous 401(k)
• A month of annual paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Accommodation
• Education Level: Bachelor's degree