Administrative Clerk (#267) - Judicial Branch Internal Only

Maine Judicial Branch•Ellsworth, ME

4d•$27 - $37•Onsite

About The Position

This is highly responsible managerial, clerical, administrative, supervisory, and public relations work in a large Clerk’s Office requiring significant supervisory and interpersonal skills. Extensive contact with the public in person or by phone requires the incumbent to utilize excellent customer service skills. Office responsibilities require extensive use of various computer systems and office equipment, knowledge of basic office procedures, and competent supervisory practices. Under the direction of a Clerk of Court or other higher-level office supervisors, employees in this class supervise clerical staff (assigning and reviewing work, training employees, participating in the hiring, evaluation and discipline, including dismissal, of employees and similar levels of supervisory work). Employees may also supervise one or more divisions of a Clerk’s Office and/or serve as the primary back-up for the Clerk in the absence of the Clerk or other higher-level office supervisors.

Requirements

Graduation from high school or GED.
Two years of experience as an Associate Clerk (or similar relevant supervisory experience).
College coursework may be substituted for the work experience on a year-for-year basis
Alternatively, a Clerks Certification and two years in a supervisory capacity may substitute for the two years of work experience as an Associate Clerk (or similar relevant supervisory experience).
Experience in the planning, assignment, and supervision of the work of subordinate employees in an effective and positive manner.
Experience in hiring, evaluation, and discipline of employees.
Ability to assume overall responsibility for the operation of one or more divisions within a Clerk’s Office.
Ability to train employees.
Knowledge of the principles of progressive discipline.
Accurately keyboard or type not less than 45 words per minute.
Ability to complete work with accurate attention to detail.
Ability to interact effectively with the public, supervisors, other court staff, judges/justices, and attorneys in a variety of situations and circumstances.
Ability to understand and follow oral and written instructions.
Strong oral and written communication skills, including speaking to groups.
Ability to perform basic mathematical functions and the ability to accurately receive and distribute funds.
Ability to understand and follow administrative and clerical procedures governing clerks’ offices, including the Clerk’s Manual, as well as Judicial Branch policies and procedures.
Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system.
Ability to maintain confidentiality of sensitive Judicial Branch information.
Ability to learn detailed computer applications.
Proficiency in the use and care of office equipment, including typewriters, computers, calculators, copy machines, postage machines, and fax machines, and the ability to learn to use other equipment, such as a TTY, cash drawers, and credit card readers.
Knowledge of criminal and civil procedures and Maine court rules.

Responsibilities

Supervises one or more divisions of a Clerk’s Office.
Plans, assigns, and reviews work of subordinate employees.
Participates in hiring, evaluation, and discipline of employees.
Oversees the operation of the Clerk’s Office in the absence of the Clerk and other higher-level office supervisors.
Supervises and train employees, and encourages and promotes continuous staff development.
Dockets, processes, and files matters before the Court.
Schedules pre-trial activities, trials, motions, and other proceedings.
Manages trailing dockets and consolidated trial lists.
Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintain books, ledgers, and accounts, as necessary.
Reconciles cash receipts and bail account; compiles financial reports.
Processes counsel vouchers and participates and monitors fine collection efforts.
Prepares abstracts and reports for the Administrative Office of the Courts, Secretary of State, State Bureau of Investigation, and other agencies, as directed.
Answers inquiries in person, over the telephone, and in writing from the public, judges/justices, attorneys and other state, local, county, and federal agencies concerning matters before the Court.
Ensures the provision of courteous and professional assistance and effective working relationships with all who use the Court.
Operates electronic recording machines, maintains appropriate logs, and performs duties ancillary to recording
Participates in jury management activities, both traverse and grand, including preparation of lists and mailing of questionnaires.
Serves as courtroom clerk and performs duties as required by the judge/justice, including the jury selection process.
Performs administrative duties, such as monitoring supplies and forms, as requested by the Clerk.
Performs other duties as required.

Benefits

Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year.
Paid Parental Leave: 4 weeks
Gym membership and childcare reimbursement programs
Public Service Student Loan Forgiveness Program
Health insurance coverage (85%-100% employer-paid for employee-only plan)
Health insurance premium credit (5% decrease in employee premiums)
Dental insurance (100% employer-paid for employee-only plan)
Health and dependent care flexible spending accounts
Defined Benefit Pension plan contributions
Voluntary deferred compensation (retirement savings 457 Plan)
Up to $1000 Tuition Reimbursement each year
Employer-paid life insurance (1x annual salary)
Additional wellness benefits