Administrative Business Partner I

Pinterest • San Francisco, CA

74d • $82,342 - $144,099

About The Position

We're seeking an Administrative Business Partner to provide support to senior leaders on our Engineering and Product leadership team. In this role, you'll play a crucial part in keeping the team organized, motivated, and operating efficiently. Your responsibilities will include managing complex, global schedules, nurturing internal and external relationships, and excelling as a detail-oriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands, all while handling confidential and sensitive matters with the utmost discretion.

Requirements

• 4+ years of administrative experience, including 2+ years supporting VP and Director level executives within the tech industry.
• Solid track record of handling confidential information with the utmost integrity.
• Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
• Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
• Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.

Responsibilities

• Manage complex calendars with minimal direction; prioritize and make calendaring decisions based on business need using independent judgment.
• Support leaders by helping track team OKRs, attend cross-functional meetings and escalate gaps or obstacles to ensure achievement of team goals.
• Be a thought partner to the leaders by offering insights into their teams and actively seeking solutions to challenges.
• Assist executives with building positive relationships with their team and cross-functional partners.
• Adapt swiftly to organizational changes, expansions, and onboarding of new team members.
• Support executives with managing team meetings, draft agendas and presentation decks, track action items and take meeting notes.
• Coordinate events and offsites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget.
• Work closely with the Global Events Team to facilitate large scale, global, and virtual events.
• Take charge of the leader's employee morale, recognition and travel budgets.
• Coordinate domestic and international travel, hotel accommodations and transportation for the executives and their teams events as needed.

Benefits

• Base salary range: $82,342—$144,099 USD
• Eligible for equity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees