Administrative Business Partner, Finance & Ad Sales

Fox•New York, NY

6d•$32 - $38

About The Position

We are looking for an Administrative Business Partner to support Finance and Ad Sales in our New York City office. This position requires high levels of integrity and discretion in handling confidential information, professional interface with senior executives, and outstanding planning, time management, and organizational skills. The ideal candidate has experience in handling a wide range of administrative and executive support-related tasks, possesses analytical skills, and can work independently. As Administrative Business Partner, you will serve as part of an Executive Assistant team supporting Finance and the broader Ad Sales organization.

Requirements

Exemplary organizational skills to deliver flawless work output
Exceptional attention to detail
Positive disposition with a keen ability to adapt and think critically
Excellent written and verbal communication skills
Excellent interpersonal and written and verbal communication skills with a friendly demeanor and a polished email style
Ability to multitask in an ever-changing, fast-paced environment while working with other teams in the FOX Ad Sales Organization
Comfort and confidence to interface with Ad Sales clients at the highest levels
Ability to treat highly confidential information with care and discretion
Ability to work with a high degree of accuracy and independence
Ability to think proactively and anticipate needs of the team
Ability to build a strong internal network
Proficiency in Microsoft Office, specifically Outlook, Excel, and PowerPoint
Work well in a team environment while positively representing your executive

Nice To Haves

Experience in Ad Sales

Responsibilities

Plan, organize, and manage all logistics for high-level internal and external Ad Sales/Finance meetings, including catering, AV/IT needs, agendas, and materials, ensuring flawless execution, in collaboration with internal partners and external clients
Manage complex calendar requests, meeting invites, and conference room logistics
Prepare executives and larger Ad Sales/Finance teams in advance of all meetings
Track and help drive completion of key deliverables, and follow up on outstanding items on behalf of key executives
Execute expense management activities promptly, ensuring expense reconciliation is current at all times
Manage all Ad Sales Finance workflows that require approvals
Seamlessly manage all facets of complex travel coordination, including creation of detailed itineraries for executives
Act as divisional point-of-contact for T&E profile administration
Partner with onsite operational teams on office moves, team requests, etc.
Identify internal and external approaches to solve problems creatively and efficiently