Administrative Biller
About The Position
The Administrative Biller plays a critical role in ensuring the accuracy, consistency, and timeliness of billing activities for the North Dakota office. This position supports the organization’s revenue cycle by preparing invoices, maintaining billing records, entering financial data into Vantagepoint, and coordinating with internal teams to resolve billing discrepancies. This role requires a high level of attention to detail, strong organizational skills, and the ability to communicate clearly with both internal staff and external clients. The Administrative Biller contributes directly to smooth financial operations, accurate cash flow tracking, and overall client satisfaction. The position is primarily desk-based, with occasional light physical activity related to office organization and supplies.
Requirements
- High school diploma or equivalent required
- Proven experience in billing, invoicing, accounts receivable, or administrative support roles
- Proficiency with billing or accounting software and Microsoft Office Suite, particularly Excel
- Strong organizational skills with the ability to manage multiple tasks and deadlines
- Excellent written and verbal communication skills
- High attention to detail and accuracy
Nice To Haves
- Associate degree or higher in business, finance, or a related field
- Experience with accounting or project-based systems such as Vantagepoint, QuickBooks, SAP, or similar platforms
- Familiarity with basic accounting principles and financial reporting
- Customer service experience in a billing or financial environment
- Certification in billing or administrative support is a plus
Responsibilities
- Prepare, review, and issue accurate client invoices based on approved services and project data
- Enter and maintain billing, project, and financial information in Vantagepoint
- Verify billing details, rates, and supporting documentation prior to invoice release
- Distribute invoices and track invoice status
- Assist with follow-up on outstanding or overdue invoices in coordination with internal teams
- Maintain complete and accurate billing records and databases
- Ensure all billing transactions are properly documented and retained
- Assist with billing-related reports, summaries, and revenue tracking
- Support month-end and periodic billing close activities as needed
- Collaborate with project managers, accounting, and administrative staff to verify billing information
- Identify, research, and help resolve billing discrepancies in a timely manner
- Respond promptly and professionally to internal and external billing inquiries
- Provide clear explanations and support related to billing questions
- Provide general administrative support to the Office Manager
- Assist with ordering, stocking, and organizing office supplies
- Support document management, filing, and office coordination tasks
- Ensure billing processes comply with company policies and applicable regulations
- Maintain confidentiality of client, financial, and company information at all times
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
