Administrative Asst IV Community Relations

TX-HHSC-DSHS-DFPS • Denton, TX

10d • Onsite

About The Position

Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers

If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

The Administrative Assistant (AA) is responsible for organizing and supervising all the administrative functions that facilitate the timeliness and accuracy of activities and deadlines and provides support to Community Relations/Volunteer Services staff as needed. The AA must have the necessary leadership skills to work effectively with management, staff, individuals, donors and Volunteer Services Council Board Members.

Requirements

• Knowledge of or experience with the bulk mail processes. Knowledge in eTapestry a plus.
• Excellent communication skills, including writing, speaking, editing and proofreading with great attention to detail.
• Exhibits a high degree of professionalism, business judgement, tack and diplomacy.
• Strong calendaring, organizational and document management skills.
• Excellent problem-solving skills.
• Proficient in Microsoft Office Suite: Outlook, Word, Excel
• Ability to self-start, work independently, and exercise reasonable judgment.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective professional working relationships, internally and externally, and to work effectively in a team environment.
• Ability to manage competing priorities and to work under pressure with frequent interruptions.
• Ability to meet reporting deadlines.
• Valid Texas Driver’s License. Must possess valid Texas driver’s license or obtain it no later than 90 days after hire date. Applicants with an out-of-state driver’s license must provide an original certified driving record from the state of driving licensure. Eligible driving record required based on HHSC Fleet Management policy.
• Minimum of 2 years of experience as an Administrative Assistant.
• Experience in Microsoft Office Suite: Outlook, Word, Excel.
• Valid Texas Driver’s license.

Responsibilities

• Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
• Maintains a harmonious working relationship with DSSLC staff, individuals, donors, Volunteer Services Council Board Members.
• Abides by the DSSLC policies.
• Answers phones, ensuring the correct person gets the call. Takes messages when needed.
• Keeps front lobby picked up.
• Receives and processes donations; tangible and monetary.
• Maintains eTapestry database, keeping records of all donation amounts, donor names, address, etc. Prepares reports.
• Prepares and tracks receipts and thank you cards.
• Maintains mailing lists for Christmas Cards, and facilitates the bulk mail process; as well as prepares the resident gift list.
• Facilitates volunteers on monthly workdays, keeping and providing supplies for the volunteers as needed.
• Coordinates and orders weekly resident birthday cakes.
• Coordinates and orders memorial flowers as needed.
• Prepares bank deposits
• Pays bills on a timely basis for the Volunteer Services Council.
• Greets guests with dignity and respect, offering assistance as needed.
• Able to lift and carry 50 pounds if necessary, and able to get up and down many times a day.
• Maintains organized files.
• Able to drive a cargo van for donation pick-ups in the DFW area.
• Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Benefits

• Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed