Administrative Asst III

TX-HHSC-DSHS-DFPS • TX

83d • $2,953 - $4,365

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!

Requirements

• High School Degree or GED.
• Two years’ experience as a clerk, secretary or administrative assistant.
• Working knowledge of computers, word processing, spreadsheets and databases.
• Good verbal and written skills.
• Ability to work as a team and independently.
• Ability to follow through to task completion.
• Ability to organize both routine and complex tasks, set priorities and seek additional guidance from supervisor when needed.
• Ability to establish and maintain effective work relations and display tact in difficult and stressful situations.
• Ability to accept and work with system changes.
• Knowledge of medical supplies and equipment.
• Ability to prepare and maintain records.
• Working knowledge and experience with Microsoft Office Suite.

Responsibilities

• Provide clerical and organizational support to the Richmond State Supported Living Center’s Nursing Services Team.
• Perform facility medical supplies and equipment purchasing tasks.
• Manage multiple blanket purchase orders and repetitive clerical and administrative tasks related to Health Services – Nursing Services.
• Maintain computer files with all paper documentation from Health Services operations.
• Distribute files to appropriate parties.
• Maintain a database for nursing department licenses and contact information.
• Update unit master nursing schedule.
• Complete forms/workorders for new nurses for computer/LAN/email access.
• Complete annual asset tag and inventory with property coordinator.
• Research, order and maintain facility special order and request medical supply items and equipment purchases.
• Reconcile and approve account payable invoices.
• Enter fiscal year requisitions and supply requisitions as needed.
• Maintain logbook for tracking purchases.
• Receive all Nursing Department applications and route to appropriate Managers for consideration.
• Complete all new hire paperwork and coordinate final hiring process with JRC and candidate.
• Submit paperwork for promotions, lateral transfers, personnel actions requests.
• Monitor Nursing position roster for accuracy of all department vacancies and filled positions.
• Coordinate interviews as needed for Nurse Managers, OIG, HHSC PI, or Regulatory.
• Take minutes for Nursing morning meeting and other meetings as needed.

Benefits

• 100% paid employee health insurance for full-time eligible employees.
• Defined benefit pension plan.
• Generous time off benefits.
• Numerous opportunities for career advancement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED