TX-HHSC-DSHS-DFPS-posted 5 days ago
Full-time • Entry Level
Onsite • Vernon, TX
1,001-5,000 employees

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of nine psychiatric hospitals, one youth residential treatment facility and thirteen state supported living centers. The psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric are, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative and individualized care interests you, we welcome your application for the position below. The Administrative Assistant I performs entry level clerical work in areas such as inventory control, time recording, mail processing, data entry, physician/clinical support, and other duties as assigned, appropriate to work in the department or program. Work involves handling correspondence and documents, maintaining filing and data systems, and general administrative support duties. Will use knowledge of the Administrative Assistant position to assist training others as needed. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Performs other duties as assigned. Other duties assigned included but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. This position may also be eligible to earn additional pay for work performed on maximum security locations.

  • Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.
  • Create/print patient schedules for on-unit patients. Create/print patient schedules for new admits and transfers
  • Receives, stamps, and delivers mail; maintains office equipment; retrieves PIAs as needed;
  • Enter and monitor work orders and status
  • Assists in preparing, editing, and distributing correspondence, reports, forms and documents.
  • Assists in compiling data for charts, graphs, databases, summaries, or reports
  • Provide assistance answering phone calls, routing incoming calls, taking messages, greeting visitors and directing visitors to the appropriate staff.
  • Performs routine clerical duties as assigned / needed.
  • Knowledge of office procedures and basic clerical duties.
  • Accurate spelling, punctuation, and grammar.
  • Skill in the use of computers and office equipment.
  • Ability to prepare and maintain records, files, and reports.
  • Good organizational skills.
  • Good verbal and written communication skills.
  • 12 Months experience providing clerical support
  • Notary Public preferred
  • Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.
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