Administrative Asst for Music & Liturgy

Archdiocese of St. Louis

3d

About The Position

The Administrative Assistant for Music and Liturgy supports the Director of Music and Liturgy by providing administrative, organizational, and logistical assistance. This role ensures smooth coordination of schedules, materials, communications, supplies, and record-keeping related to parish liturgies, rehearsals, ministries, and associated events.

Responsibilities

• Schedule accompanists, instrumentalists, and cantors for parish liturgies. Includes quarterly scheduling, updates, and locating substitutes as needed.
• Schedule choirs and essembles for liturgies and rehearsals, including reserving rehearsal spaces and coordinating with each choir and ensemble director.
• Provide scheudling and communication support for liturgical ministries as needed.
• Organize and distribute print and digital copies of weekly music selections
• Prepare the weekly cantor binder
• Coordinate bi-monthly Liturgy Committee meetings: schedule dates, reserve rooms, send reminders, prepare agendas, attend meetings to take notes, and distribute minutes with action items
• Perform weekly straightening and light organization of the church, including the choir area, vestibule/entry eareas, work sacristy, and vesting sacristy
• Maintain stock of liturgical supplies (e.g., altar candles, baptismal candles, incense, charcoal). Check supply levels weekly and place orders as needed.
• Coordinate annual liturgical books orders with the Office of Worship/LTP (lector workbooks, liturgical calendars, etc.) and Catholic Supply (ordos), distributing materials to liturgical ministry coordinators and ministers
• Process invoices and credit card receipts for music and liturgy purchases in accordance with parish procedures

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed