Administrative Asst., AHSIC- Full Time, Days, 8am-4pm, Morristown

Atlantic Health System • Basking Ridge, NJ

89d

About The Position

The position provides primary administrative support for Primary Care Partners, the Executive Director, and the support staff of Primary Care Partners. The role involves scheduling and coordinating various meetings, managing the Executive Director's Outlook Calendar, and maintaining internal files and documents. The candidate will be proficient in Zoom and Microsoft Teams, capable of managing large meetings and webinars, and will assist in sending out meeting reminders, recording minutes, and preparing agendas. Additional responsibilities include ordering office supplies, maintaining spreadsheets, acting as an administrator for relevant websites, and serving as a liaison to external sources. The role also involves writing and editing printed materials, coordinating marketing efforts, and assisting in recruitment activities.

Requirements

• High School Diploma required; Associates or Baccalaureate degree in Communications, Marketing, Public Relations, Business, Healthcare administration, or related field.
• Five to seven years of relevant experience in lieu of education.
• Proficient in Microsoft Teams, Word, Excel, PowerPoint, Outlook, SharePoint, One Drive, and Zoom.
• Superior written, proof-reading, and oral communication skills.
• Excellent organizational and prioritizing skills.
• Ability to multi-task and work effectively in a high-paced environment.

Nice To Haves

• Minimum of two years in a similar healthcare-related capacity preferred.
• Understanding of healthcare operations is strongly preferred.

Responsibilities

• Provide primary administrative support for Primary Care Partners and the Executive Director.
• Schedule and coordinate meeting rooms for various committee and board meetings.
• Manage the Executive Director's Outlook Calendar.
• Maintain and organize internal files, documents, and licenses.
• Proficiently use Zoom and Microsoft Teams for large meetings and webinars.
• Send out meeting reminders, record minutes, and prepare agendas.
• Order office and promotional supplies for Primary Care Partners Corporate Staff.
• Maintain and distribute monthly spreadsheets.
• Act as an administrator for applicable websites and online portals.
• Respond to emails, phone calls, and website inquiries.
• Assist in the administration of group-wide policies.
• Monitor and oversee Patient Experience performance.
• Function as principal writer and editor for printed materials.
• Coordinate marketing communications and social media content.
• Assist in recruitment efforts and logistics for recruitment dinners and events.

What This Job Offers

• Job Type: Full-time
• Industry: Ambulatory Health Care Services
• Education Level: Associate degree