Administrative Associate

Invicta Software

19h

About The Position

Invicta Software is seeking a detail-oriented and proactive Administrative Associate to join their dynamic team. This role is essential in ensuring smooth daily operations and supporting various departments with administrative tasks. If you thrive in a fast-paced environment and enjoy organizing, coordinating, and facilitating communication, this opportunity is for you. As an Administrative Associate, you will play a key role in maintaining efficient office workflows and contributing to the overall success of the company. Key objectives include providing comprehensive administrative support to multiple teams, managing communication channels and coordinating schedules, ensuring accurate documentation and smooth office operations, and assisting in project coordination and event planning as needed.

Requirements

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience in an administrative or office support role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• Detail-oriented with a commitment to accuracy.
• Discretion and professionalism when handling confidential information.

Nice To Haves

• Experience with project management tools or CRM software.
• Familiarity with the software industry or technology environment.
• Basic bookkeeping or budgeting experience is a plus.

Responsibilities

• Manage incoming calls, emails, and correspondence professionally and promptly.
• Coordinate meetings, appointments, and travel arrangements.
• Maintain and organize company records, files, and databases.
• Prepare reports, presentations, and documents with attention to detail.
• Support onboarding processes and assist with employee communications.
• Collaborate with various departments to facilitate smooth workflow.
• Assist with office supply management and vendor relations.
• Contribute to special projects and company events as assigned.

Benefits

• Competitive salary and performance-based incentives.
• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off and holiday schedule.
• Opportunities for professional development and career growth.
• Collaborative and inclusive company culture.
• Flexible work arrangements to support work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees