Administrative Associate

Authentic Systems

42d • Remote

About The Position

We are seeking a proactive and detail-oriented Remote Administrative Associate to support daily administrative operations in a virtual environment. The ideal candidate is highly organized, tech-savvy, and capable of handling multiple priorities while maintaining professionalism and accuracy.

The Remote Administrative Associate provides high-level administrative and operational support to teams, departments, or leadership while working in a fully remote environment. This role helps ensure efficient day-to-day operations through strong organization, communication, and coordination skills.

Requirements

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• 2+ years of administrative or office support experience
• Strong proficiency in Microsoft Office Suite or Google Workspace
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to work independently and manage time effectively
• Reliable high-speed internet connection and home office setup

Responsibilities

• Provide administrative support to managers and team members
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare reports, presentations, and internal communications
• Maintain digital filing systems and accurate records
• Assist with data entry, document processing, and database management
• Coordinate virtual meetings and distribute agendas/materials
• Support expense reporting, invoicing, and basic financial tracking
• Assist with onboarding documentation and HR-related administrative tasks
• Monitor shared inboxes and respond to inquiries professionally
• Track project timelines and follow up on action items

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan with employer contribution
• Paid time off (vacation, sick leave, and holidays)
• Flexible scheduling options
• Work-from-home equipment or technology stipend
• Professional development and training programs
• Performance-based bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED