Administrative Associate - Small Business Development Center (Temporary)

El Paso Community College•El Paso, TX

32d•Onsite

About The Position

Provide administrative support in an office environment with a variety of complex, technical and confidential tasks. Position requires the use of judgment and discretion to handle administrative matters following policy in supervisor's absence or to relieve supervisor. In-person work on campus is an essential function of this position.Perform complex and confidential administrative support duties for advising and training programs. Use Neoserra Management Information System (MIS). Organize and maintain client and program documents, receive and utilize professional development training, participate and advance within Texas Southwest (TXSW) Small Business Development Center (SBDC) Certified Administrative Professional Program. Assist with the coordination and administration of office operations to include greeting visitors, respond to or referring questions, answer and screen telephone calls, schedule advising appointments, and read, route, and respond to incoming correspondence including e-mails. Assist in a variety of fiscally related tasks to include monitoring of expenditures, verifying charges and resolving issues. Prepare and process check requests, purchase requisitions, budget transfers, and journal entries. Order and maintain supplies and arrange for equipment maintenance. Process Human Resources documentation such as job applications, timesheets, Employment Action Records, and Personnel Action Records. Assist in maintaining program and financial records in compliance with Small Business Administration (SBA), SBDC, and El Paso Community College (EPCC) guidelines. Maintain and monitor federal, state, institutional, and program expenditures, invoices, collections, deposits, and reconciliations, ensuring compliance with SBA guidelines. Prepare and submit monthly financial reports to TXSW SBDC Network Lead Center. Support inventory management, including supplies, repair and replace equipment. Coordinate and arrange meetings and catering, travel schedules, and reservations, including related expense reports. Process Abstracts for Board of Trustees meetings to include assisting with proofreading, grammar, format, account and budget information, gathering supporting documentation, and meeting submission deadlines. Perform other related duties as assigned.

Requirements

Associate's Degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
Effective oral and written communication skills.
Ability to handle confidential information.
Ability to establish and maintain effective working relationships.
Effective customer service skills.
Proficient with Microsoft Office Suite.
Effective time management and organizational skills.
Ability to analyze and interpret data.

Responsibilities

Provide administrative support in an office environment with a variety of complex, technical and confidential tasks.
Perform complex and confidential administrative support duties for advising and training programs.
Use Neoserra Management Information System (MIS).
Organize and maintain client and program documents
Assist with the coordination and administration of office operations to include greeting visitors, respond to or referring questions, answer and screen telephone calls, schedule advising appointments, and read, route, and respond to incoming correspondence including e-mails.
Assist in a variety of fiscally related tasks to include monitoring of expenditures, verifying charges and resolving issues.
Prepare and process check requests, purchase requisitions, budget transfers, and journal entries.
Order and maintain supplies and arrange for equipment maintenance.
Process Human Resources documentation such as job applications, timesheets, Employment Action Records, and Personnel Action Records.
Assist in maintaining program and financial records in compliance with Small Business Administration (SBA), SBDC, and El Paso Community College (EPCC) guidelines.
Maintain and monitor federal, state, institutional, and program expenditures, invoices, collections, deposits, and reconciliations, ensuring compliance with SBA guidelines.
Prepare and submit monthly financial reports to TXSW SBDC Network Lead Center.
Support inventory management, including supplies, repair and replace equipment.
Coordinate and arrange meetings and catering, travel schedules, and reservations, including related expense reports.
Process Abstracts for Board of Trustees meetings to include assisting with proofreading, grammar, format, account and budget information, gathering supporting documentation, and meeting submission deadlines.
Perform other related duties as assigned.