Administrative Support Assistant, Tipton County, UT Extension: UTIA

University of Tennessee•Covington, TN

1d•Onsite

About The Position

The UT Extension office in Tipton County is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to county staff and clientele. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various programmatic projects and events. UT Extension provides a gateway to the University of Tennessee as the outreach unit of the Institute of Agriculture. It is a statewide educational organization, funded by federal, state and local governments, that brings research-based information about agriculture, family and consumer sciences, and resource development to the people of Tennessee where they live and work. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy’s largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as “Best Employer for New Graduates,” “One of America’s Best Large Employers,” and “Best Workplace for Women,” and has been designated as “Best Place for Working Parents” by Forbes Magazine.

Requirements

High school graduate or equivalent.
Office type environment work of 1-3 years.
Prior experience or background knowledge of Extension.
Experience working with the public.
Must have a valid driver’s license
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

Classes from a community college or vocational/business school in computer and office skills are a plus.
The CAP rating also a plus (this would include training in accounting, office management, office technology, and business administration).

Responsibilities

Answer phones, scheduling, routing requests, checking mail and e-mail errands.
Bookkeeping including, but not limited to accounts receivable, cash deposits, accounts payable, financial accounts reconciliation, equipment inventory, time entry, annual and sick leave balances using DASH, and travel reports.
Compile yearly calendar, schedule of events, and maintain calendar for conference room.
Produce newsletters materials, maintain list of participants and sponsors, and complete correspondence to assist agents and programs assistants with various types of programs.
Order office supplies and postage as needed and make sure proper care and maintenance is given to all equipment.
Must provide leadership for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, sex, disability, religion, or veteran status.