Administrative Associate

Artivion, Inc.•Austin, TX

39d

About The Position

The Administrative Associate, Operations will provide administrative support for the Senior Director, Operations, Human Resources and the Austin Operations team.

Requirements

Minimum 2 years’ experience as an Administrative Assistant or equivalent
High School diploma or equivalent, some college preferred
Excellent organizational skills and managing multiple tasks
Excellent communication and interpersonal relationship skills
Advanced computer skills – including Microsoft Office, internet, and email

Responsibilities

Assist with preparing a variety of Operations Management reports.
Assist with processing timesheets and time reporting, tracking cross-training hours, and data entry of premiums/call pay.
Manage administrative functions associated with Employee Recognition programs.
Assist in budgeting, coding of invoices, purchase requisitions, and expensing in Concur.
Track and approve general operations invoices/expenses, including safety shoes, loupes, uniforms/shoes, etc.
Assist with tracking/facilitating ECN progression.
Provide administrative support for facilities with data entry of P.M.’s
Manage site mailroom and document destruction.
Perform clerical updates or basic revisions to SOPs.
Assist with Site Safety Program and Disaster Recovery Plan.
Schedule, organize, and create meeting minutes for in-house & off-site meetings.
Assist with electronic and manual filing.
Facilitate and order catering for site events/orientations.
Create and process office supply orders.
Handle other special projects for Operations/Human Resources and the company, as needed.
Other responsibilities as assigned.