Sr. On Site Services Specialist

Ricoh

1d

About The Position

Provides day-to-day administrative services required to maintain the smooth
operation of the business unit. May handle two or more of the following:
reception area, invoicing, PO tracking, mail purchasing or collections.

Requirements

• High school diploma or equivalent.
• 3-5 years of responsible, full-time administrative experience is required.
• Must be able to work in a team environment by maintaining positive, productive relationships with co-workers, management, sales and production departments.
• Must be able to adapt to changing situations and be flexible.
• Requires proficiency in word processing, spreadsheet, calendar scheduling, presentation, timekeeping program and other required software applications on personal computer.
• Knowledge of modern office practices and procedures, including business correspondence, record keeping and filing systems, and office equipment is required.
• Knowledge of principals of managing and coordinating a variety of administrative functions efficiently is required.

Responsibilities

• Creates, proofs, revises and edits written material as needed.
• Handles internal and external correspondence.
• Prepares invoices for clients as required to exceed the deadline established for delivery.
• Creates and maintains departmental filing systems.
• Answers telephone lines for those, which they support.
• Updates calendars for those that they support.
• Uses and coordinates maintenance for local office equipment.
• Coordinates logistics for meetings, net meetings and conference calls: location, communication, resources, etc.
• Serves as Scribe for meetings as needed.
• Maintains department logs, reports, and/or data entry for functional databases.
• Cross-trains and learns other responsibilities within the team and provides assistance as needed.
• Assists receptionist and switchboard operators as needed.
• Processes collection letter download and prepares for mailing.
• Responsible for account processing
• Responsible for incoming fax and mail distribution.
• Mails or faxes lease copies per customer's request.
• Assists during month-end activities.

Benefits

• Choose from a broad selection of medical, dental, life, and disability insurance options.
• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
• Augment your education with team member tuition assistance programs.
• Enjoy paid vacation time and paid holidays annually
• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees