ADMINISTRATIVE ASSOCIATE - DISTRICT ATTORNEY OFFICE

La Crosse County•La Crosse, WI

About The Position

Employees in this position provide legal secretarial functions in the District Attorney's Office. Individual Administrative Associates within the department perform functions regarding a specialized area, such as Traffic, Juvenile, Bad Check Program, Domestic Abuse, Sexual Assault, Child Abuse, Misdemeanor and Felony cases, Subpoenas and backup for calendaring. Employees are selected and supervised by the District Attorney and Office Supervisor, and work under limited supervision in a high paced potentially stressful work environment.

Requirements

Knowledge of legal terminology and syntax, and of the content, organization and format of legal documents and correspondence.
Ability to type efficiently and accurately.
Ability to use a word processor with proficiency.
Ability to access, input and retrieve information from a computerized system. Ability to perform duties with accuracy.
Ability to work with minimal supervision and using independent judgment.
Ability to transcribe documents from written, oral, machine or computer-generated formats.
Ability to plan, organize and prioritize time and workload in order to accomplish tasks and meet deadlines. Ability to adapt to fast paced stressful environment.
Ability to accurately retrieve and prepare electronic discovery using various AV systems in a timely manner. Ability to work under fast paced, stressful conditions.
Associate Degree as Legal Secretary/Paralegal, Administrative Professional, Office Support Specialist or other related degree.
Two years of office/clerical experience in the legal field.
Familiarity with court procedures in a prosecutor's office and with legal terminology.
Proven skills and proficiency in using computer programs: MS Word, Excel spreadsheets and the internet.
Must have proven track record of being highly organized and able to work in fast-paced environment and able to meet short deadlines with high volume of output with efficiency and accuracy.
Must be able to type efficiently and accurately.

Nice To Haves

May consider candidate with no related Associate Degree and several years of related legal secretarial experience.

Responsibilities

Using a computer, types criminal and other complaints, opens files, types summons, notices to appear, notices to defense, search and arrest warrants, affidavits, briefs, memorandum of law, motions, agreements, letters and various other legal documents.
Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax and content.
Prepares and assembles materials, documents and exhibits for meetings, court appearances and hearings.
Prepares electronic discovery for defense in timely manner.
Composes routine correspondence.
Obtains Department of Transportation Records.
Enters information into specialized law enforcement database using knowledge of the legal system.
Produces subpoenas for all court hearings as necessary. Schedules and cancels all witnesses as necessary, frequently and with little or no direction.
Independently obtains schedules of needed Hygiene and Crime Lab Individuals and advises as appropriate.
Operates standard office equipment such as calculators, duplicating machines, facsimile machines, telephones, scanner, dictation equipment, AV equipment, etc.
In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
Cross trains and assists other department staff as necessary or required.

Benefits

Wisconsin Retirement System (WRS): A top-rated pension program.
Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage.
Generous Paid Time Off: Vacation, sick, and 10+ paid holidays annually.
Work-Life Balance: Flexible schedules and wellness programs.

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