Administrative Associate: Fixed Income Group

Vanguard • Malvern, PA

37d • Hybrid

About The Position

At Vanguard, we're on a mission to give investors the best chance for success. Our Investment Management Division (IMG) is at the heart of that mission, managing portfolios with discipline and innovation to deliver long-term value. Within IMG, the Fixed Income Group plays a critical role in navigating global markets and driving results for our clients. Join Vanguard's Fixed Income Group and play a vital role in supporting our dynamic trading floor environment. We are seeking an entry-level Administrative Associate who thrives in a fast-paced setting and can provide exceptional support to multiple executive-level leaders.

Requirements

• Experience: Minimum of 2 years in administrative or related roles, ideally within a medium to large organization.
• Education: High school diploma or equivalent required; Associate degree or related field preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Organizational Skills: Ability to manage multiple priorities and maintain attention to detail.
• Interpersonal Skills: Adaptable, collaborative, and able to take direction while working independently.
• Problem-Solving: Quick thinker who can troubleshoot and manage ambiguity effectively.

Responsibilities

• Calendar Management: Keep leaders and the department organized by scheduling meetings, coordinating events, and tracking attendance.
• Travel Coordination: Arrange travel plans and ensure meeting refreshments are ordered when needed.
• Procedure Adherence: Follow established guidelines with precision while exercising independent judgment when appropriate.
• Office Supply Management: Monitor and order office supplies, ensuring cost efficiency.
• Document Preparation: Draft correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Funds, Trusts, and Other Financial Vehicles
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees