Administrative Associate

The University Of Memphis • Memphis, TN

379d • $43,888 - $43,888

About The Position

The Administrative Associate at the University of Memphis plays a crucial role in providing administrative support to the Philosophy Department. This position involves managing financial aspects, supporting academic programs, assisting students and faculty, and coordinating special events. The ideal candidate will have a strong background in higher education and possess excellent communication and organizational skills.

Requirements

• Bachelor's Degree in relevant area.
• Two (2) years of appropriate experience in a related field.
• Knowledge and understanding of higher education policies and procedures.
• Exceptional oral and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to complete assignments accurately and with attention to detail.
• Strong commitment to customer service excellence.
• Ability to establish and maintain good rapport with university faculty, staff, students, and the general public.
• Ability to maintain confidentiality of information.

Nice To Haves

• Experience in higher education administration.
• Familiarity with financial management systems.

Responsibilities

• Manage and reconcile budgets, monitoring expenses and revenues.
• Prepare and/or approve financial documents and necessary financial reports.
• Assist Chair with forecasting revenues and expenses for each semester.
• Serve as an informational resource and provide advice and counsel to students, faculty, and staff.
• Assist faculty, staff, and students with inquiries, problems, or projects that require independent judgement and interpretation of policies, procedures, and compliance.
• Enter hiring actions through appropriate systems for the department; assist candidates with travel arrangements and reimbursements.
• Assist with hiring processes and ensure completion of hiring documentation.
• Process travel purchase orders and reimbursements.
• Create and monitor e-contracts for adjuncts and summer compensation.
• Assist Chair in preparation and updating of class schedules.
• Input class schedule changes in Banner/Oracle each semester and review updates for correctness.
• Create and monitor e-contracts and scholarship paperwork for Graduate Assistants ensuring all hiring documents are obtained.
• Manage the financial aspects of grants and review expenditures for compliance.
• Assist with preparations for professional conferences and provide guidance to ensure compliance with university policies and budget constraints.
• Serve as point of contact for Physical Plant, Campus Planning and Design, Space Planning, Contractors, and IT.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities
• Flexible scheduling options

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Bachelor's degree