Administrative Associate V

Texas A&M University System•Kingsville, TX

About The Position

Works under general supervision and provides highly advanced administrative support. Essential Duties and Responsibilities Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments. Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs, such as purchasing and travel. Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures. Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries. Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food. Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials. May assists management in the supervision of student workers and support staff including processing complex confidential matters. Assists program personnel with travel and purchasing. Serves as the liaison between Texas Native Seeds field staff and CKWRI office staff. Assists with the creation and management of program outreach materials including, website, fliers, banners, and social media accounts. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Requirements

High school diploma or equivalent combination of education and experience.
Five years of experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to work in a high stress environment.
Ability to work with sensitive information and maintain confidentiality.
Ability to work independently once given a project.

Responsibilities

Provides advanced administrative support and may serve as a personal assistant.
May maintain office schedules and appointments.
Researches and analyzes administrative requirements for specific programs or projects.
Provides technical information regarding administrative procedures, services, or programs, such as purchasing and travel.
Assists in the development of office procedures, including complex or specialized functions.
Explains, applies, interprets, and communicates policies and procedures.
May monitor compliance with policies and procedures.
Maintains a variety of fiscal, administrative, and academic records.
Verifies, processes, and reviews forms, reports, tables, and other documents.
Performs special analyses and project summaries.
Assists in the planning of special events.
Makes arrangements for meetings, appointments, conferences, and travel.
May set up meetings, seminars, and other special events to include facilities, equipment, and food.
Coordinates the maintenance of files, records, office supplies, or equipment.
Maintains office reference materials including online office materials.
May deliver, pick up, or receive cash payments, documents, supplies, or materials.
May assists management in the supervision of student workers and support staff including processing complex confidential matters.
Assists program personnel with travel and purchasing.
Serves as the liaison between Texas Native Seeds field staff and CKWRI office staff.
Assists with the creation and management of program outreach materials including, website, fliers, banners, and social media accounts.