Administrative Associate V

Texas A&M University System • Kingsville, TX

1d • Onsite

About The Position

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

The College of Pharmacy is looking for an Administrative Associate V to serve as a member of the Office of the Dean team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

Salary: Will be commensurate based on the selected hire’s education and experience.

Location/Schedule: Kingsville, TX/Full-Time

Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume.

Requirements

• High school graduation or any equivalent combination of education and experience.
• Five years of experience in general office or clerical work.
• Ability to work with sensitive information and maintain confidentiality.
• Working knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Maintains professionalism and composure.
• Ability to demonstrate initiative by independently taking action to solve problems.
• Attention to detail.
• Ability to multitask and work cooperatively with other

Responsibilities

• Provide front desk reception for the Office of the Dean and serve as the primary contact to internal and external stakeholders.
• Coordinate lunch times, intermittent breaks, and vacation days to accommodate an 8am to 5pm schedule and ensure the front office remains open as per college policy.
• Update and maintain accuracy of the College of Pharmacy contact list and building directory.
• Order all supplies for faculty and staff of the Office of the Dean and pay related invoices.
• Maintain accurate counts of promotional items and office supplies for the Kingsville campus.
• Assist with asset and property audits and end-of-year inventory.
• Organize and serve as a steward of the supply and ice/copy rooms.
• Collect and distribute mail to faculty and staff of the College of Pharmacy.
• Keep accurate records of maintenance requests, including table and chair reservations for College of Pharmacy events.
• Help new faculty and staff members with key requests and preparing office space.
• Aid guests by requesting and providing parking permits and general assistance.
• Submit work orders for cleaning, repairs, and general maintenance
• Answer phone calls to the College of Pharmacy while maintaining a high level of professionalism and providing superior customer service.
• Greet visitors and provide recruitment information and help direct them as needed.
• Transfer and forward calls and take detailed messages for College of Pharmacy faculty and staff.
• Work closely with office staff to maintain the Dean’s calendar by scheduling meetings, sending out relevant communications, and making room reservations.
• Send reminders to faculty and staff of their meetings with the Dean to include relevant information, such as location and updated times and handouts.
• Create memos and letters for the Dean, Director of Assessment, Director of Program Development, Director of Student Success, and Director of the Aggie Pharmacy Technician Program with a high level of accuracy.
• Prepare documents and create and maintain spreadsheets and databases.
• Keep the Dean’s memberships in civic, state, and professional organizations up to date, including login and contact information.
• Assist with College of Pharmacy events, including logistical planning, setup, and takedown.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well, a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED