Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)

Texas A&M•Commerce, TX

8h•$15

About The Position

The Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (AMLETA) (Part-Time) at East Texas A&M University (ETAMU) is responsible for coordination of day-to-day operations for the East Texas A&M Law Enforcement Training Academy that includes scheduling and organization, data entry and record keeping, and communicating and corresponding at a level commensurate to standards set by the Texas Commission on Law Enforcement (TCOLE) and the East Texas A&M Police Department. As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence. ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

Requirements

Education: High school diploma or GED.
Experience / Knowledge / Skills: Five years of general work experience. Knowledge of word processing, spreadsheet, and database applications. Excellent written communication, analytical, interpersonal, and organizational skills.
Ability to: Ability to multitask and work cooperatively with others.
Licensing/Professional Certifications: None
Physical Requirements: Ability to obtain a passing Texas Commission on Law Enforcement (TCOLE) Licensee Psychological and Emotional Health Declaration (L-3).
Other Requirements: Applicant must be able to work a flexible shift (day and/or evening and/or night) or time assigned by the Director of East Texas A&M Law Enforcement Training Academy. The position you are applying for requires access to Criminal Justice Information (CJI) systems, if it is found you have any of the following convictions/adjudications on your criminal history report your application will be disqualified: Felony Conviction Felony Deferred Adjudication Class A Misdemeanor Conviction Class A Misdemeanor Deferred Adjudication Family Violence Conviction Open arrest for any criminal offense (felony or misdemeanor) will be disqualified until disposition. The following will be a disqualified for the amount of time listed: Class B Misdemeanor Conviction – 10 years Class B Misdemeanor Deferred Adjudication – 10 years

Nice To Haves

Bachelor’s degree or higher.
Two years of work related experience as an Administrative Associate or like-type occupation.
Knowledge of Texas Commission on Law Enforcement (TCOLE) rules.
Work related experience with a law enforcement academy.

Responsibilities

Communication and Correspondence: Answering and directing phone calls from law enforcement personnel, instructors, and the public. Taking and distributing messages, ensuring timely delivery to the Director. Composing, preparing, and proofreading emails, memos, letters, and reports, including those related to training curricula, student progress, and academy operations. Managing incoming and outgoing mail, including sensitive materials related to student records or investigations (if applicable), and coordinating with other agencies.
Scheduling and Organization: Managing and updating the Director's calendar, including scheduling meetings with instructors, law enforcement agencies, and other stakeholders. Scheduling appointments, meetings, and conference calls, including those related to curriculum development, training exercises, and disciplinary hearings. Coordinating travel arrangements and itineraries for the Director, including travel to conferences, training sites, or other agencies. Maintaining filing systems (both paper and electronic), including student records, training materials, certifications, and accreditation documents, ensuring confidentiality and compliance with regulations. Maintaining class scheduling calendars and making updates as needed, including coordinating with instructors, students, and other departments. Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
Office Operations: Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives. Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs. Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
Operating office equipment (printers, copiers, etc.), as well as any specialized equipment used in the academy office. Greeting visitors, including law enforcement personnel, guest instructors, and recruits, and directing them appropriately. Ensuring the office and reception areas are organized and tidy, maintaining a professional environment for the academy.
Data Entry and Record Keeping: Maintain CJIS Security Awareness Training Entering and updating data in databases, including student information, training records, certifications, and course evaluations. Maintaining accurate records and files, including those related to student attendance, grades, disciplinary actions, and training program accreditation. Preparing reports and presentations for the Director, including statistical reports on training outcomes, student performance, or program effectiveness.
Support for Meetings and Events: Preparing agendas and materials for meetings, including faculty meetings, advisory board meetings, or meetings with external agencies. Taking and distributing meeting minutes, including those for sensitive meetings related to student discipline or training program changes. Organizing and coordinating events, conferences, or workshops, such as graduation ceremonies, training seminars, or accreditation reviews.
Additional Responsibilities: Processing payroll for academy staff, including instructors and support personnel. Assisting with budget preparation for the academy, including tracking expenditures and identifying cost-saving measures. Providing information to callers and visitors, including law enforcement personnel, recruits, and the public, with a focus on academy programs and procedures. Responding to inquiries and requests from students, instructors, and external agencies, addressing their needs and concerns in a professional and timely manner. Assisting with project coordination and tracking for training program development, curriculum updates, or facility improvements. Gathering information and conducting research related to best practices in law enforcement training, new technologies, or accreditation standards. Assisting with onboarding new instructors or staff, including processing paperwork and coordinating training. Maintaining employee records, including certifications, training qualifications, and performance evaluations.

Benefits

Employee tuition assistance for master’s and doctoral programs.
Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
ETAMU contributes to employee health and basic life insurance premiums.
12-15 days of annual paid holidays , plus up to eight hours of paid sick leave and vacation each month.
Automatic enrollment in the Teacher Retirement System of Texas (TRS) , with optional additional retirement plans (ORP).
Physical wellness program and wellness release time for eligible employees.
Access to cutting-edge research opportunities at a designated R2 Research Institution .
Academic Excellence: ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
Over 140 degree programs , including nationally ranked online and graduate options.
First accredited institution to offer a competency-based bachelor’s degree in criminal justice .
Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.
Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building , featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm .
Engage with over 95 student organizations and 14 NCAA Division I athletic teams , contributing to a thriving campus community.
Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.