Administrative Associate - Texas Science & Natural History Museum

The University of Texas at Austin • Austin, UT

19d • $45,000 • Onsite

About The Position

Texas Science & Natural History Museum is developing new exhibits, programs, and experiences that spark curiosity, promote belonging, and tell stories about Texas science and natural history. The museum seeks an Administrative Associate to work with the Business Manager to track information and manage data. To support business operations related to Finance, Human Resources, Development, and Constituent Relations to data tracking, analysis, and reporting.

Requirements

• Bachelor’s degree from an accredited college or university.
• At least one year of experience providing administrative support.
• Proficient with Microsoft Office suite.
• Strong interpersonal and critical thinking skills.
• Excellent oral and written communication skills.
• Success working independently and as part of a team.
• Ability to learn quickly and be flexible.

Nice To Haves

• At least three years of experience providing administrative support.
• Excellent working knowledge of UT Austin policies and administrative tools such as DEFINE, UT Direct/FRMS, Point Plus and Workday.
• Advanced skills in the use of Microsoft Office applications.

Responsibilities

• Finance – Complete daily tracking of financial transactions and monthly reconciliation of accounts. Responsible for delivering financial materials across campus as needed. Assist the Communication and Events team with vendor payments, including collecting invoices, verifying that services have been rendered, and serving as liaison between vendors, the contracting staff member, and the payments team.
• Human Resources – Assist with employee onboarding, including: preparing employee welcome packet; updating employee contact list, list servs, and organizational chart; adding employees to museum Teams channels and pertinent Box folders; ordering name tags, stocking tee-shirts, and business cards (when applicable); coordinating and tracking completion for Child Protection Training and Museum Security Training.
• Development and Communications – Provide administrative support for fundraising, cultivation, and stewardship activities. Coordinate meetings, prepare materials, and manage follow-up communications. Draft contact reports. Draft and proofread donor-facing materials including impact reports, presentations, invitations, acknowledgment letters, and special occasion cards and notes. Support advisory council activities, communications, and meetings. Manage email lists for various constituent groups including newsletters, invitation lists, RSVPs, and event communications. Conduct donor research and support individualized stewardship projects. Assist with annual stewardship through endowment compliance and the annual letters project and special initiatives involving planned giving, corporate, and foundation relations.
• Constituent Support Analysis – Analyze and build trend reports on data from the Altru system related to various museum programs and events; build and track Altru information related to visitor experiences, admissions, and events as requested by museum leadership. Support other related functions and duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees