Administrative Associate, Texas McCombs

University of Texas at Austin

126d • $43,000

About The Position

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu.

Requirements

• Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level.
• Demonstrated ability to assess workload, prioritize tasks, and meet deadlines to successfully manage concurrent projects with accuracy.
• Self-starter and self-reliant and ability to work both independently and as part of a team.
• Demonstrated proficiency in organizing and recording data.
• Excellent interpersonal, verbal, and written communications skills.
• Strong attention to detail and demonstrated organizational and analytical skills with previous success solving problems.
• Regular and punctual attendance required.
• Previous success in a customer service environment.
• Experience with Microsoft Office Suite.

Nice To Haves

• Education/Experience beyond the required.
• Advanced knowledge of Microsoft Office Suite, especially with Excel.
• Experience with UT Mainframe and web functions, and other UT systems.
• Experience coordinating events and processing travel vouchers including travel for special guests/staff.
• Experience working effectively within UT's administrative infrastructure.
• Experience with business support functions in a university academic department or executive office.
• Experience maintaining budgets.

Responsibilities

• Provide administrative support for class weekends, including assisting faculty with payments and course preparations.
• Assist with MSTC program delivery and program events.
• Assist Program Director/s and Academic Program Coordinator with the planning, coordination and implementation of residency weeks, international trips, graduation, speaker series, information sessions, networking events, and other program events both virtual and in-person.
• Provide students, faculty and staff with on-site technical assistance and support on media equipment during class weekends (approximately two weekends per month).
• Provide Administrative support to MSTC staff including calendar maintenance, appointment & EMS room scheduling, request/track RTAs, reimbursements, purchase/payment requests, write/edit documents, serve as front desk/receptionist and other support duties as required.
• Remain up-to-date on administrative functions and program needs.
• Update and maintain alumni e-mail list and assist in coordination of student and alumni outreach and program communication.
• Maintain office inventory.
• Order office supplies.
• Assist with purchasing and outgoing mail/shipment of program merchandise and to students, guest speakers and invited guests, and alumni and other program ambassadors.

Benefits

• Salary Range $43,000 + depending on qualifications.
• Retirement plan eligibility through Teacher Retirement System of Texas (TRS).
• Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees